Galapagos Federal Systems LLC is seeking a highly skilled and motivated level three Executive Assistant to join our dynamic team of professionals dedicated to excellence and mission success.
As a key member of the Headquarters Space Training and Readiness Command's Plans, Programs, & Requirements Directorate, the Executive Assistant will play a pivotal role in ensuring the seamless operation of the Division program office. This position requires a proactive, detail-oriented professional who excels in providing high-level executive administrative support in a fast-paced, high-visibility environment.
The ideal candidate will bring a proven history of success in supporting mission-critical programs, demonstrating exceptional administrative capabilities, outstanding organizational skills, and the ability to work independently while managing multiple priorities. This role is essential to maintaining the Division's operational efficiency and supporting strategic initiatives.
Compensation Minimum: $100,000
Compensation Maximum: $120,000
Job Requirements:
Skills / Experience Required
Possesses Top Secret clearance, SCI eligible, and SAP accessible
Personnel in designated positions may be required to consent to and successfully complete a Government Counterintelligence Scope Polygraph
Demonstrated 10+ years of hands-on experience in relevant roles within the Department of Defense, showcasing a proven track record of excellence and expertise
No less than four years' experience in a Special Access Program and/or SCI environment within the last five years
Serve as a trusted advisor and dependable resource for executives, proactively anticipating needs and resolving issues with efficiency and discretion
Facilitate seamless communication by acting as a liaison between executives and internal/external stakeholders, professionally managing correspondence, phone calls, and emails
Expertly manage complex schedules and calendars, coordinate travel arrangements via the Defense Travel System (DTS), and preemptively address potential scheduling conflicts to ensure smooth operations
Experienced in handling confidential and classified information with utmost care, adhering strictly to established security and privacy guidelines
Demonstrated expertise in organizing and coordinating meetings, conferences, and events, managing logistics, preparing agendas, and ensuring all materials are complete and accurate
Skilled in managing special projects and initiatives, conducting thorough research, compiling data, maintaining databases, and preparing concise briefs and reports to support executive decision-making
Skilled in delivering clear and concise written and verbal communication of complex concepts, ensuring alignment and fostering understanding among diverse stakeholders
Excels in critical thinking and problem-solving, proactively identifying challenges and implementing innovative, practical solutions
Proven ability to work autonomously while effectively collaborating with team members and engaging with senior leadership, creating a cohesive and supportive environment
Demonstrates exceptional leadership and organizational expertise, with a sharp attention to detail and the ability to prioritize and manage multiple tasks in a high-pressure, fast-paced environment
Education / Certifications
Possess a Master of Arts/Master of Science/Master of Engineering (MA/MS/ME) degree although relevant work experience or training may be considered as a substitute, in accordance with the Office of Personnel Management's (OPM) Crediting Combinations of Education and Experience standard
Benefits
Medical, dental, vision, disability, and life insurance
Flexible Spending Accounts
401(k)
PTO
Paid Parental leave
Tuition reimbursement
Paid federal holidays
Security Clearance
Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.
Physical Requirements
Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.
Company Summary
Headquartered in Hawaii, Galapagos Federal Systems, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.
Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."
Company Employment Statement
Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
