UC Health is hiring a full time Sourcing Specialist in Supply Chain Manangment
This position serves as the central point of contact for assigned areas of responsibility and is responsible for strategic sourcing support, customer support, contract compliance, vendor relations management, and all operational aspects of associated areas of responsibility with a heavy emphasis on data preparation and management within the system ERP.
Minimum Required: Associates Degree
Preferred: Bachelors Degree in Business or Purchasing Management
Certified Materials & Resource Professional (CMRP) preferred
Minimum Required: 3 - 5 Years equivalent experience in Health Care
Sourcing Support -
Review all sources available to determine action required on contracting opportunities (Examples: Contract Workflow System, GPO Notices, Procurement Databases).
Ensure an analysis is requested, validated, and tracked on all contract initiatives.
Run ERP reports to confirm contract tier.
Completing steps to have contracts savings/impact recorded in appropriate Procurement databases (work plan/savings tracker).
Process required documents for customer access and price accuracy (GPO activations, local agreement terms review).
Monitor contract addendums for changes, additions, and deletions.
Request ERP system uploads.
Conduct price benchmarking and utilization analysis that considers total spending, supplier market share, cost impact and savings opportunity to assist strategic sourcing managers in preparation of contract negotiations.
Ensure the integrity of project data, including data extraction, storage, manipulation, processing and analysis by entering data into spreadsheets, and pivot tables to support supply chain decision making.
Assist VAT and Strategic Sourcing Managers with their product conversions to include obtaining product samples, request analytics, request/arrange in-services, update conversion team, develop presentation materials, and other duties as needed.
Work with Finance to ensure correct pricing is paid; correct information is loaded in the system; research to ensure the supplier is charging contract price.
General Procurement -
Receives and reviews purchase requisitions for completeness, contract compliance, and conformity to policy and procedures as needed.
Moves orders to appropriate contracted suppliers when conversions to new products have been approved by the Regional Resource Groups, local Product Conversion Committee, and department users to meet all compliance goals.
Communicate with Buyer team on contracting, Item File activity, and vendor management.
Look for areas of opportunity for efficiency within Supply Chain Procurement.
Provide direction and support related to Supply Chain Procurement polices and procedures.
May perform duties of lower-level Buyers as required.
Vendor Relations -
Communicates with vendors regarding purchasing supplies, equipment and service contracts in accordance with customer policies and procedures in order to ensure accuracy of product, price, and delivery terms.
Work with supplier to obtain quotes, formal bids, and contract requests.
Coordinate end user product issues with supplier.
Assist management team with vendor scorecards and supplier business reviews.
Issue Resolution -
Investigates contractual pricing issues with customers and suppliers.
Resolves quality issues; troubleshoots problems identified by departments and works with supplier to resolve.
Customer Focus -
Assists other departments or clients departments on opportunities to improve product content and cross referencing.
Timely response and follow up of internal and external customer requests.
Sourcing Support -
Review all sources available to determine action required on contracting opportunities (Examples: Contract Workflow System, GPO Notices, Procurement Databases).
Ensure an analysis is requested, validated, and tracked on all contract initiatives.
Run ERP reports to confirm contract tier.
Completing steps to have contracts savings/impact recorded in appropriate Procurement databases (work plan/savings tracker).
Process required documents for customer access and price accuracy (GPO activations, local agreement terms review).
Monitor contract addendums for changes, additions, and deletions.
Request ERP system uploads.
Conduct price benchmarking and utilization analysis that considers total spending, supplier market share, cost impact and savings opportunity to assist strategic sourcing managers in preparation of contract negotiations.
Ensure the integrity of project data, including data extraction, storage, manipulation, processing and analysis by entering data into spreadsheets, and pivot tables to support supply chain decision making.
Assist VAT and Strategic Sourcing Managers with their product conversions to include obtaining product samples, request analytics, request/arrange in-services, update conversion team, develop presentation materials, and other duties as needed.
Work with Finance to ensure correct pricing is paid; correct information is loaded in the system; research to ensure the supplier is charging contract price.
General Procurement -
Receives and reviews purchase requisitions for completeness, contract compliance, and conformity to policy and procedures as needed.
Moves orders to appropriate contracted suppliers when conversions to new products have been approved by the Regional Resource Groups, local Product Conversion Committee, and department users to meet all compliance goals.
Communicate with Buyer team on contracting, Item File activity, and vendor management.
Look for areas of opportunity for efficiency within Supply Chain Procurement.
Provide direction and support related to Supply Chain Procurement polices and procedures.
May perform duties of lower-level Buyers as required.
Vendor Relations -
Communicates with vendors regarding purchasing supplies, equipment and service contracts in accordance with customer policies and procedures in order to ensure accuracy of product, price, and delivery terms.
Work with supplier to obtain quotes, formal bids, and contract requests.
Coordinate end user product issues with supplier.
Assist management team with vendor scorecards and supplier business reviews.
Issue Resolution -
Investigates contractual pricing issues with customers and suppliers.
Resolves quality issues; troubleshoots problems identified by departments and works with supplier to resolve.
Customer Focus -
Assists other departments or clients departments on opportunities to improve product content and cross referencing.
Timely response and follow up of internal and external customer requests.
