Job Description:

ABOUT THE POSITION

Riverside University Health System - Behavioral Health Department is seeking to fill a Senior Medical Records Technician located in Indio.

Under general supervision, leads and participates in the processing and examination of patient medical or mental health and vital records; assists in the preparation of regular and special reports relating to medical/mental health and vital services; performs other related duties as required.

The Senior Medical Records Technician is the lead level classification in the Medical Records Technician Series and reports to an appropriate supervisory or manager level position. Incumbents are responsible for exercising considerable judgment and independence in performing assignments of above average difficulty which require a comprehensive knowledge of assigned projects and programs. Incumbents may act as a project lead and provide task supervision for other staff.

The Senior Medical Records Technician is distinguished from the Supervising Medical Records Technician in that the former provides lead duties in the reviewing of routine work of subordinate staff while the Supervising Medical Records Technician has full scope supervisory responsibility.

Advancement to the next level is obtained by competitive selection through an open recruitment.

Other duties include but are not limited to the following;

• Review a variety of reports, forms, and records for accuracy, completeness, and compliance with applicable ordinances.


• Answer questions involving searching for and summarize technical data, laws, policies, and procedures.


• Design or revise office forms.


• Set up and maintain complex filing systems.


• Develop automated files and maintain storage of tapes and disks.


• Develop and revise standardized formats for documents.


• Operate variety of equipment to research, retrieve, copy, and scan electronic charting.

Candidateswith the following experience are encouraged to apply

• Lead Clerical experience


• Medical Records Releases


• Proficient in Excel and Word

*Must have the ability to work in a busy and fast-paced office that frequently requires multi-tasking and the ability to sit 7-8 hours per day.*

Work Schedule: Will be discussed during the interview.

*Spanish Bilingual is required.
*A valid CA Drivers License is required.

Must have the ability to work in a busy and fast-paced office that frequently requires multi-tasking and the ability to sit 7-8 hours per day.

Meet the Team!
Riverside University Health System

EXAMPLES OF ESSENTIAL DUTIES
• Compile statistics for use in reports and surveys; maintain daily statistical records of information such as tumor registry, birth and death reports.

• Respond to inquiries in writing or by telephone concerning patient medical records.

• Maintain supply inventory.

• Register live births, deaths and fetal deaths; facilitate delivery of newborn screening tests.

• Communicate with parents, lawyers and other interested parties on the accuracy, completeness and availability of documents.

• Prepare charts for court cases by collecting information requested in subpoena and checking for completeness; may represent the County in court cases by taking records to court and attesting to their authenticity and accuracy.

• Assign and evaluate the work of subordinate clerical personnel.

MINIMUM QUALIFICATIONS
OPTION IEducation: Graduation from an accredited college or university with an associate's degree in medical records technology.

OPTION IILicense/Certificate: Current registration as a Registered Health Information Technician (RHIT) or a Registered Health Information Administrator (RHIA) issued by the American Health Information Management Association.

OPTION IIIExperience: Three years in a hospital or healthcare agency medical records/mental health unit, which included assembling medical records and evaluating them for completeness, abstracting medical record information as requested.

OPTION IVExperience: Two years equivalent to a Medical Records Technician II with Riverside County.

ALL OPTIONSKnowledge of: Commonly used medical terminology; medical record or mental health record-keeping systems; standard clerical office procedures and equipment.

Ability to: Follow complex written and oral directions; abstract information from medical or mental health records and evaluate quality of abstracted data; classify and index medical case histories; lead clerical personnel; establish and maintain effective working relationships with others.

SUPPLEMENTAL INFORMATION
This posting may close without notice depending on the number of applications received.

Veterans' Preference:
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here: https://www.rivcocob.org/wp-content/uploads/2018/07/C-3-Veterans-Preference-Program.pdf

Employment Documents:
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services or ( NACES ) Association of International Credential Evaluators, Inc. ( AICE ).
What's Next?
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the County of Riverside's RUHS may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.

Questions: For further information regarding this posting, contact the recruiter:
Anay Sanchez at anasanchez@rivco.org

________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
  

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

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