Performs a variety of responsible administrative and training functions to support the District Office to ensure compliance with legally mandated, contractual, and company mandated training requirements. The job will perform a variety of administration functions, including but not limited to the following: Serving as LMS administrator managing certification and training accesses, assignments, and records; certifications and training; and processing government-issued clearances. Works as an integral part of the District Office staff and human resources function in supporting the District.
ESSENTIAL FUNCTIONS
The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
Core Duties Include:
Audits and ensures compliance with training to include but not limited to CPR/AED/First Aid certifications, general company training, applicable state/local licensing training, driving records, NISPOM Refresher Briefings, foreign travel briefings, and criminal and DMV reports
Enters and maintains certification information in the employee database and employee files
Provides all clearance processing support for the District, including requesting PSIs, conducting SF86 reviews with applicants, setting up appointments, processing fingerprints and archival signatures, and conducting periodic reviews.
Hires new employees into the employee database
Administers the learning management system (LMS) to include creating accounts for new users, assigning training courses, recording courses completed outside the LMS, and tracking all course completions
Serves as a liaison for third-party suppliers for electronic fingerprinting, scheduling, and coordinating the fingerprinting of outside customers.
Cross-trains with District Office administrative staff and is cross-trained in other administrative support functions within the District Office.
Performs other administrative tasks and duties of a similar nature and scope as applicable
MINIMUM QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference depending upon the nature of the position.
Basic Qualifications
U.S. Citizenship preferred
Ability to acquire and maintain the required level of Department of Defense (DoD) Security Clearance. Must have a minimum of an active Interim Secret granted.
Ability to acquire and maintain any other specific special clearances/access requirements.
Education/Experience
Associate degree and two or more years of progressively responsible business experience, or a n equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Additional relevant experience can be substituted for the required education on the basis of one calendar year of experience for one academic year of education.
Background Prerequisites
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements
Competencies (as demonstrated through experience, training, and/or testing)
Strong interpersonal, writing, and communication skills with the ability to interact effectively at all levels and across diverse cultures
Strong customer service skills
Ability to identify training needs
Ability to use technology, including audio-visual equipment, web-based and point-to-point training delivery systems, and personal computers
Thorough understanding of standard office procedures and practices
Knowledge of or ability to learn security services and operations
Ability to maintain professional composure when dealing with emotional or confrontational circumstances
Highly organized, punctual, and responsible
Presentation and group facilitation skills
Excellent time management and organizational skills to balance and prioritize work
Courteous telephone manner
Ability to work in a team environment, handle projects responsibly, take initiative, and achieve results
Ability to multi-task with interruption
WORKING CONDITIONS (Physical/Mental Demands)
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
Works with executives, clients, staff, and the public, occasionally under conditions of urgency and pressure situations
Handling and being exposed to sensitive and confidential information
Directing, motivating, training, and coaching in a positive manner
Regular computer usage
Speak and hear sufficiently to communicate in person and by phone
Maintain visual ability including close vision, distance vision, and ability to adjust focus
May be required to use personal vehicle for the performance of duties
Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds
Occasional walking, reaching with hands and arms, stooping, kneeling, crouching, and crawling
Occasional travel
Pay Details: $65,000 Annual
A Word about EEO, Pay Transparency and Other Requirements....
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
