Job Category: Administrative Req. Number: LICEN002346 Schedule: Full Time Location: St Paul, MN 55102, USA
Job Details
Description
The purpose of your role as a Licensing + Safety Coordinator
As a Licensing + Safety Coordinator, you will monitor current secretary of state, contractor, business, and trade licenses held company-wide to complete renewals in a timely manner. Provide administrative support to the Safety Team and administer safety programs. Serve as the contact person in the absence of the Licensing + Contracts Manager.
Safety Department Support:
Process incident reporting for workers’ compensation claims
Update and maintain safety data, trainings, and reporting in a variety of reporting systems.
Upload weekly hours reports into safety software
Coordinate new employee safety orientation and training, and CPR training.
Maintain and record incidents for the OSHA 300 log and OSHA 300A Log.
Maintain, update, and distribute safety related programs.
Update, assemble, and distribute safety materials.
Assist in maintaining safety data sheets (SDS) database and update SDS books.
Assist with point maintenance for the Safety Award program.
Licensing Support:
Complete annual Secretary of State filings for all entities.
Responsible for renewing all Minnesota city licensing.
Assist with contractor, business, and trade licensing.
Assist with researching licensing requirements for new markets.
Assist in completing new contractor, business, and/or tradesperson applications.
Complete annual SAM renewals for each entity.
Organizational Support:
Input and maintain purchasing card and gas card information in HRIS platform.
Allocate purchasing card charges.
Administrator gas card program.
Vehicle tracking and vehicle registration, including driver DMV checks.
Gather and track DOT information.
Complete MVR checks.
Provide general administrative support to the Legal Team.
Prepare and/or edit legal documents, letters, contracts, agreements, reports, and presentations for the general counsel
What we're looking for in you
2-3+ years of experience providing administration support to a group or division
2-3+ years of experience writing business level correspondence
2-3+ years of experience researching and communicating information to support business decisions.
Proficient with Microsoft Office – advanced typing skills
Must be able to communicate clearly and effectively with field personnel, subcontractors, owners and others
Understanding of OSHA standards and guidelines preferred
Your life at Harris
As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!
From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.
The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.
Qualifications
Skills
Behaviors
:
Motivations
:
Education
Experience
Licenses & Certifications
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
