Procurement & Supply Specialist 3 Salary: $54,204 - $72,924Classification: Procurement & Supply Specialist 3Reports To: Director Procurement/Central Services This is position is the primary support for the Director of Purchasing in overseeing the college's purchase card program. This position consults with internal stakeholders to understand procurement needs, provide guidance and support, and ensure effective communication surrounding purchasing and procurement regulatory compliance. Essential Functions
Conduct research for new vendors and sources of supply, locate and contact vendors and suppliers, interview potential vendors, and evaluate vendor responses.
Consult with internal stakeholders to understand procurement needs, provide guidance, and support, and ensure effective communication and coordination.
Collaborate with internal stakeholders, such as department heads, faculty, and staff, to understand their procurement needs and provide guidance
Collaborate with the finance department to track procurement activities, including purchase card transactions.
Monitor expenditures, reconciling purchase card statements, and prepare financial reports related to procurement.
Ensure compliance with purchase card statements, and address issues or discrepancies. Issue cards and provide training to staff on purchasing policies and coach purchase cardholders as necessary.
Finalize purchase orders.
Maintain appropriate documentation.
Conduct internal procurement audits.
Implement risk mitigation strategies.
Provide support in resolving issues or disputes.
Manage select procurement contracts by: reviewing and ensuring contract compliance, tracking contract expiration dates, and facilitating contract renewal or terminations.
Participate in cross-functional teams or committees related to procurement, purchase card management.
Interview departmental/institutional officials regarding purchasing needs and plans.
Analyze current processes.
Recommend and implement best practices, leverage technology to enhance efficiency, and streamlining workflows.
Qualifications
Minimum Qualifications:
High School Diploma and/or equivalent.
Three years of experience as purchasing or supply professional or equivalent.
The ability to lift and move up to 40 pounds.
Desired Qualifications:
Associate of Arts degree in business administration, procurement, or supply management or related field.
Additional Information
Terms of Employment
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $54,204 - $72,924 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.For more information regarding benefits, please visit our website here.
Conditions of Employment
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
How To Apply To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
Olympic College Online Application
Resume
Cover Letter - in your cover letter describe how your experience sets you apart for this position.
Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
