The Administrative Assistant will provide a full range of administrative support to their assigned stakeholders. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Responsibilities:
Correspondence, reports, and document management
Project scheduling and monitoring
Calendar management
Phone coverage for stakeholders
Create and submit expense reports and purchase orders in a timely manner
Book complex domestic and international travel and accommodation; distribute itineraries
Communications management; drafting and responding appropriately and discreetly to internal and external emails
General document management (filing, faxing, scanning, and printing)
Proofreading departmental communications as requested
Ability to multi-task various projects at a time, and quickly attend to urgent issues
Sort and distribute incoming mail
Keep VP informed of significant events in their department
Special administrative projects as requested (taking meeting minutes, maintaining reports, project deadline tracking, communication of major team life events)
Report general office maintenance needs to Facilities Dept.
Qualifications:
8-10+ years of related experience
Prior experience in a high volume and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and confidential manner.
Ability to communicate effectively both verbally and in writing via various methods
Strong and current IT skillset. Advanced MS Suite: Word, Excel and PowerPoint are required.
Ability to handle confidential information appropriately, and delicate situations with tack and diplomacy
Possess high level of efficiency, with ability to prioritize while maintaining a high attention to detail
Proficient proofreading and grammatical skills
Ability to work independently with little to no supervision, and on a team as needed
Responsible, engaging and flexible with a professional attitude
Ability to pursue whatever avenue necessary to accomplish tasks correctly
Education & Training:
Bachelor's Degree preferred; Associates Degree
We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.
About InterSystems
Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world's most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com .
