Job Summary:
Provide analytical and administrative support for special billings. This is a hybrid role. You will be expected to work in the Downers Grove, IL office 1-2 days a week.

Job Duties :

Duties may include, but are not limited to the following:

Billing Operations Management:

• Manage and maintain a tracking log of all special billings and back-up for invoices
• Lead Special Bills meetings
• Invoice special billings accurately in SAP
• Send Customer invoice copies with support detail
• Receive/review customer special billings rates and accounting information for accuracy and ensure that there is appropriate customer back-up documentation to invoice
• Review SAP to ensure product is disposed of prior to invoicing
• Assist customers with special billing information/requests as needed
• Work closely with Accounts Receivable to provide information for unpaid special billings
• Maintain Aging file of all accrued special billings for monthly Sales call
• Work closely with plant to reconcile disposition discrepancies and monitor disposition account activity and submit monthly accrual to Finance
• Prepare period end special billing accruals - Revenue, Disposition, Vendor Recovery
• Provide monthly QN, Disposition, Invoice re-classes as needed
• Maintain SharePoint QN task list - ensure all QNs are recovered
• Provide accounting information to Accounts Payable in SAP for QN credit memos
• Provide Sales with information/backup on special billings
• Update special billing rates and production worksheets as necessary
• Create new special billing SKU's as needed/cleanup old ones no longer in use

Financial Analytics, Planning & Reporting:

• Prepare and communicate special billing month end results and variances against budget/forecast/PY to management
• Assist with providing support and commentary for commercial finance presentations
• Support year end audit related to special billing
• Participate in the budgeting/forecasting process as it relates to special billings
• Provide and own special billing template inclusive of any updates needed to upload to BW pertaining to changes in budget/forecast
• Trend Analysis by customer and type of special billing to highlight areas of opportunities
• Analyze special billing rates being charged in current state and if any increases need to be reset to correlate to rise in overall costs being incurred

Required Competencies & Knowledge :

• Familiarity with Billing and Accounts Receivable/Payable processes

• Accurately review and process billing/invoicing data
• Effectively manage and review complex data set
• Attention to detail and organizational skills with ability to manage multiple priorities
• Analyze and interpret billing data to provide commentary as it relates to month end results

• Great communication and presentation skills
• Ability to multi-task and work with team members across all levels within the organization

Proficiency in : SAP and Microsoft Office Suite

Minimum Qualifications :

• Bachelor Degree preferred or combination of education and experience
• 3-5 years related experience
• SAP experience preferred

#LI-JS1 #LI-Hybrid

Founded in 2009 and headquartered in Downers Grove, IL we are a world-class contract manufacturer producing wholesome baked goods, snacks and packaged foods for many of the world's leading food companies. As one of the largest and fastest growing food co-manufacturing companies in the US, we are the proud owner and operator of over 25 facilities globally. Our nearly 10,000 employee-strong organization is leading the way and setting new standards for quality, safety, flexibility and efficiency while feeding families around the globe.

Hearthside's exceptional growth stems from its ability to address real-world problems for customers of all shapes and sizes, and by our resolute commitment to our belief that there are no great companies without great culture. Our culture of personal empowerment enables growth, learning, and continuous improvement every day!
We are steadfast in our ambition to be the indispensable and most trusted partner to our customers and need your help to do it! Join Hearthside and enjoy a competitive package, outstanding benefits and a diverse work environment.
Hearthside is an Equal Opportunity Employer.