As Legal Assistant, this role will be reporting to the Senior Corporate Counsel and work closely with the Law Department Team by assisting in the development of departmental priorities and leading the execution of key projects. The ideal candidate will possess excellent interpersonal skills and have significant experience collaborating domestically and internationally to deploy best-in- class processes, tools and technology in the Law Department. This position will interface with professionals in other business units and will work cross functionally, particularly with professionals in Finance, HR, and IT.
Duties and Responsibilities
Assist with the Law Department's budget and forecasting processes.
Manage department invoices and e-billing system. (SimpleLegal/CounselGo)
Help manage key law firm and vendor relationships, including fee arrangements and matter budgets.
Organize Law Department information.
Administer contract management system, including uploading and organizing signed contracts, managing contract signature processes, calendaring compliance related tasks and identifying contract management process improvements. (Legisway/Effacts/DocuSign)
Support creation of contract and other templates.
Research, draft and monitor corporate policies.
Assist with Compliance activities, including development and implementation of compliance programs required to meet current and future legal requirements for the Company's operations, both domestically and internationally.
Manage real estate records. (Legisway/Effacts)
Manage service of process and subpoena requests. (CT Corp). Provide support for claims and litigation.
Assist with preparation of litigation reports and provide support for public company reporting requirements.
Complete ad-hoc and special projects as requested/required by the Law Department.
Knowledge, Skills and Abilities
Proficient in the use of the Microsoft Word and Adobe
Experience in Microsoft PowerPoint and Excel
Superior attention to detail
Ability to maintain the strictest of confidentiality regarding all documentation, especially contained in fine print.
Ability to read, analyze, and interpret general business periodicals, professional journals, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public
Education and Experience
Minimum of an Associate degree or its equivalent
5+ years of experience working for a corporation.
Physical Requirements
The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work conditions consistent with a general office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
While performing the duties of this job, the team member is regularly required to talk or hear.
The team member frequently is required to stand, walk; use hands to finger, and reach with hands and arms.
