Position Title: Executive Assistant City: Washington State: DC Country: US # of Openings: 2 Company Name: DOT-FAA-IS&P
Overview:Tantus Technologies, Inc. (Tantus) - recognized by the Washington Post as a Top Workplace - is seekinga Senioir Executive Assistant to support the front office of a federal government agency. You will support the Director with event management, schedule management, meeting preparation, meeting notes, action items. *This is on site in Washington, DC.*
What Youll do:
Work directly with the Executive to support all aspects of his/her daily work routine.
Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the Executive, his/her staff and others within the FAA. This includes receiving and screening the Executive’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
Provide coordination, monitoring, and communication of projects and programs managed by the Executive’s staff.
Assist in activities and processes including project planning, intake, prioritizing, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
Serve as a primary point of contact between the Executive’s governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
Assist the Executive in the development of presentations and white papers for internal and external audiences.
Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Routinely perform a wide variety of support duties.
Handle printing, mail/overnight packages, copying, filing, and email/messages.
Sort and triage mail; maintain e-mail and other address directories.
Compose and prepare letters relating to routine correspondence for the Executive’s signature.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
Prepare, reconcile, and submit expense reports.
Maintain paper and electronic filing systems.
Maintain confidential and sensitive information.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Required knowledge and skills
Bachelor’s degree and fifteen (15) years of relevant experience.
Bachelor’s degree must be in management, business, accounting, finance, economics, or related technical discipline.
A detail-oriented self-starter with prior experience in the IT services industry or with a technology team.
Abilities
Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint.
Federal experience in a technical or managerial business in relation to functional responsibilities.
Excellent customer service and problem-solving skills.
Excellent organizational skills, strong attention to detail, and demonstrated professionalism.
Strong communication skills both verbal and written.
Ability to prioritize work and multi-task.
Ability to work in a fast-paced, team-oriented environment.
Ability to work independently without supervision.
Ability to work with confidential and proprietary information using utmost discretion.
Exhibits sound judgment with the ability to prioritize and make decisions.
Energetic and eager to tackle new projects and ideas.
Comfortable interacting with high-level executives.
A team player capable of cultivating productive working relationships across the organization.
Resourceful, can-do attitude.
Thrives in a fast-paced environment.
Nice to haves
General knowledge of federal business operations
Salary Range:
Salary range is $65,000-80,000/year. The salary range for this position reflects a variety of factors that influence compensation decisions, including skills, experience, training, certifications, and organizational needs.
