Williams Lea is hiring for a Records Associate for our Chicago office to work Monday to Friday 8:30 am to 5:30 pm!
Pay: $23.75 - $25.00/hour
Benefits:
Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
401k Retirement Savings Plan Including Employer Match
Paid Time Off (PTO)
Life Insurance
Paid Parental Leave
Short-term & Long-term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Domestic Partner Coverage
Commuter Benefits
Legal Assistance
Employee Assistance Program (EAP)
Additional Employee Perks and Discounts
The candidate for this Records Associate position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation, labeling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position. Good working skills in Microsoft Word, Excel, Outlook, Adobe PDF, eDocs DM and Legal Key are essential for this position.
Job Responsibilities:
Following all established internal Records procedures
PDF quality control, profiling and saving to the Document Management System
Creation of new files and revision of existing files
Data entry into the records management database
Adhering to document retention policies
Labeling, moving and shelving files
Follow-up on checked-out files as needed
Process and file incoming records under their respective client matters
Participate in diverse ongoing Records projects regularly
Coordinate and track scanning projects between Records and other departments
Daily scanning of documents using computer desktop scanners and Adobe PDF
Using a handheld barcode scanner to track the location and movement of internal files
Track and retrieve files from internal or external locations as needed for client requests
Processing inactive and closed files in preparation for transfer to off-site storage
Work with offsite storage vendors on retrieval/storage of files via web interface or phone
Routing and tracking of locked shred bins managed by Records for the firm's NY office
Maintaining daily productivity tracking logs of all department activities and projects
Research of client and matter information in various firm databases as needed
Working on any other reasonable request for Records related assistance
Maintaining the highest levels of confidentiality of all firm records and files
Job Requirements:
High school diploma or equivalent, college degree preferred
Document scanning and Adobe PDF toolset experience preferred
Prior legal records experience required
Excellent attention to detail and strong consistent task focus
Professional, effective written and oral communication skills
Excellent interpersonal and teamwork skills
Effectively complete tasks without constant supervision
Ability to multi-task and meet multiple deadlines
Intermediate Windows 10 based computer skills required
Good working skills in Microsoft Word, Excel and Outlook required
Legal Key and eDocs DM experience required
Ability to handle sensitive and/or confidential materials required
Capacity and willingness to climb short ladders/step stools
Must be able to lift up to 50 lbs. and push carts full of files on a regular basis
Able to load, push, and unload carts of boxes or files as needed
Capable of understanding client inquiries and providing effective responses
Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
