We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
The Specialist, Collections is responsible for the timely completion of accounts receivable, and collections functions. Ensure company accounting procedures conform to generally accepted accounting principles.
Responsible for the timely completion of Account Receivables and Payables Collections to ensure weekly, monthly and annual targets are met
Responsible for understanding, complying, and enforcing the SGS Travel and Business Expense Policy
Audit invoices for discrepancies and resolve time-sensitive client disputes to ensure timely turnaround of payments
Ensure business travel and entertainment expenses are invoiced correctly, reasonably, and consistently with the company travel policy
Confirm data from the auditor invoice against the client contract and business system to verify that the audit time charged is correct
Proactively communicate with Management to assure awareness of any customer issues and recommendations for improvement and/or resolution.
Manage invoice inquiries through Outlook via emails
Manage client/vendor portals which may include setting up and uploading of invoices
Handle incoming and outgoing customer calls while building and maintaining strong customer relationships
Determine the validity of invoice/account discrepancies by investigating and obtaining information from operations, billing, and customers. Issue credits as needed
Process credit checks for new clients and communicates high-risk credit scores to Management to determine payment terms
Submit name, address, and bank detail changes to Finance for clients.
Update client records with purchase orders, billing instructions, name changes, etc.
Prepare prepayment requests and credits as needed
Process credit card payments and send checks to the lockbox
Complete new supplier forms for clients
Prepare refund and write-off requests
Send delinquent accounts to the collection agency once all collection efforts have been exhausted
Review weekly reports to ensure payments are invoicing and is turned around timely to improve DSO and Bad Debt
Prepare reports for the monthly collection meeting by reviewing the aging and identifying the problem
Organize daily work for efficient operation
Qualifications
High School Diploma
Minimum 2-4 years of experience in Collections
OR equivalent combination of education and experience
Additional Information
SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.
If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability
All your information will be kept confidential according to EEO guidelines.
