ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Technician position will be responsible for performing data entry across various systems, including Microsoft Office, Asset Suite, PeopleSoft, and Concur. Key duties include assisting with Time & Attendance management, reviewing timesheets, making travel arrangements for staff, and managing office files and records. The role involves providing clerical support, handling phone calls, scheduling appointments, and coordinating events. Additionally, the technician will ensure compliance with information security and governance standards and assist staff with routine software applications. This full-time position is located in Vancouver, WA.
Pay Rate: $19.05 - $22.49
Benefits:
Paid holidays: 11
PTO: Starting at 10 days
Sick Leave: Up to 56 hours per year (prorated based on start date)
EAP: Employee Assistance Program
Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
Other benefits include the following: Calm App, Access Perks
Responsibilities:
Performs data entry using multiple computer applications, including Microsoft Office, Asset Suite, PeopleSoft, Concur (Government travel service), Microsoft SharePoint, etc. May enter inventory management data, vehicle mileage, training, travel, pen base program, utility bills, etc.
Assists managers and staff with Time & Attendance per established procedures.
Obtains time and labor information from appropriate system. Reviews time sheets for contract workers in Fieldglass.
Verifies or reviews group/organization timekeeping is accurate and follows established guidelines, policies, and negotiated bargaining agreements (such as Columbia Power Trade Council (CPTC) for hourly workers). Where required, inputs time and labor information into appropriate system.
Makes travel arrangements and accommodations for Construction personnel on an occasional basis, following established policy and process, which may include:
Prepares travel authorization and arrangements for management and staff travel using online systems such as Concur, etc.
Prepares travel vouchers following established process using online system, entering data from staff daily work reports and other communication.
Answers telephone calls and responds to routine telephone requests that have standard answers; refers calls and visitors to appropriate management or staff. As requested, controls mail to assure timely staff response and sends form letters. Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages.
As requested, maintains calendars, makes appointments, and arranges for meeting rooms.
Establishes and maintains office files, TFH print room, and provides clerical support, maintaining catalogs and posting (filing) changes to manuals.
Marks documents and maintains filing system(s), files, emails, and records in accordance with compliance requirements. Shares and disperses documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Marks and maintains all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validates official records are accurately maintained for auditing purposes. As requested, assists Construction Office staff in the routine use of software applications, i.e., Microsoft Office applications, etc.
Supports TFH objectives to provide documentation for field personnel, including the Foreman's Guide, New Employee Orientation, and Annual Meeting materials, as requested by the manager.
May coordinate or assist with organizational and agency events such as: presentations, retirements, project or employee recognition celebrations, and CFC events.*
Requirements:
High School Diploma or GED is required.
3 years of related administrative/customer service experience is required.
Advanced keyboarding/typing skills and experience.
Experience and skill in using Microsoft Office Suite of products, and skill in operating common office equipment.
Performed travel processing for a company
Valid U.S. Driver's License is required.
Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.
Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.
ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.
If you have any questions about the job posting, please contact recruiting@acsprostaffing.com
If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com
