An administrative assistant, or administrative support specialist, provides a variety of administrative support to an office. Their duties can include:

• Managing calendars: Scheduling appointments, meetings, and conferences, and making travel arrangements


• Handling communications: Answering phones, taking messages, and responding to emails


• Managing documents: Preparing, editing, and maintaining documents, including reports, invoices, and memos


• Managing files: Maintaining physical and digital filing systems, and databases


• Managing office equipment: Operating and maintaining printers, copiers, and fax machines


• Managing logistics: Coordinating meeting logistics, including room setup and catering


• Supporting colleagues: Working closely with other administrative staff and supporting colleagues as needed

Administrative assistants can work in many industries, including education, technology, finance, government, legal, and healthcare.