Overview i3 is seeking a highly driven and capable professional to serve as a Portfolio Business and Operations Manager. This position requires an induvial who can effectively communicate across all components of the organization at all levels. The selectee must be able to coordinate and communicate effectively with external stakeholders, to include customers and industry partners. The individual selected, will be expected to rapidly comprehend industry concepts and internal organizational processes pertaining to portfolio financials, program/project planning and execution, recruiting, personnel, business development, supply chain, contract execution, contractual compliance, and various other aspects is essential. Additionally, this role requires individual that is trusted to represent Business Unit and Portfolio leadership in both customer and internal i3 leadership engagements. Initiative and influential leadership are paramount and essential characteristics for persons operating in this role. The selected candidate must also possess the capacity to identify process gaps, problems, and potential issues pertaining to business execution, and be capable of leading the resolution efforts by organizing, coordinating, guiding, supporting, and energizing the team of individuals with the necessary skill sets. Responsibilities
Develops, manages, and leads a team by providing advice, guidance, learning opportunities, feedback, and training
Collaborate with specialists and analysts to facilitate the execution of processes between the Contracts, Program Finance, Human Resources, Recruiting, Information Technology, and Security business units and departments
Support continuity of operations in coordination with Program Managers, Operations Leads, and corporate departments including ensuring conformance with program task schedules and costs
Assist with oversight and the business and operational activity of a Portfolio and 2 Business Units to achieve operational and strategic objectives
Coordinate, organize, track, and execute multiple tasks for team events, training, professional development, program reviews, finance reviews, new hire on-boarding and new team member check-ins, and meetings.
Support Portfolio and Business Unit leadership with customer relationships by meeting program requirements and customer expectations
Review, Track, Assist with financial and personnel analysis
Support remote personnel at multiple locations including fielding questions or requests and coordinating with appropriate on-site staff to resolve such matters.
Provide administrative support to the Portfolio Steward and Business Unit and Operations Leads, to include updating schedules and trackers, developing, and updating presentation slides, developing agendas and schedules, coordinating refreshments for various functions, and scheduling conference rooms.
Provide advice and recommendations to the Business Unit Leads
Provide Guidance and Recommendations and support to Program Managers and Org Leads
Monitor and maintain situational awareness of Portfolio Financial, Contract, Programs, and Personnel Metrics
Manage and drive the execution of Business Unit Playbook activity
Coordinate with representative of each functional support component of the organization
Lead the planning and coordination all Portfolio battle rhythm events to include All Hands, team member outreach, leadership off-sites, monthly, quarterly reviews, routine synchronization meetings with various stakeholders, and other activity as directed
Execute other activity based on the guidance and direction of Portfolio, Business Unit, and Director of Operations
Other tasks and duties as assigned by the Director of Operations, Portfolio Steward, and Business Unit Lead
Qualifications Education/Experience
Bachelor's degree in business, Management, Software Engineering, Computer Science, or Operations. Additional experience and/or lower degrees may substitute for degree requirement
Minimum 8-15 years of relevant experience required
Highly adept in both written and verbal communication skills
Experience leading and working with highly functional teams
Experience conceptualizing, developing, and implementing solutions
At least 5 to 10 years of DOD Experience (Military or Industry)
3 to 5 years of Business Operational Management Experience
Experience developing and/or assisting with the development of organizational policies, processes, and/or procedures
Experience coordinating activities across multiple departments of an organization and/or other organizations to deliver a solution
Experience managing budgets and resources
Advanced experience with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Ability to obtain and maintain a DoD security clearance
U.S. Citizenship is required
Knowledge/Skills
Knowledge of basic office administration and procedures
Exceptional judgment capabilities and relationship management skills
Excellent communication, teamwork, and client service skills; ability to clearly articulate and comprehend ideas in discussions and written documents, and able to deliver feedback clearly, tactfully, and with professionalism
Positive attitude and professional disposition while performing tasks and interacting with diverse array of internal and external stakeholders
Work independently with accountability for accurate and complete results.
Be extremely organized and exceptionally detail oriented.
Analyze information and respond appropriately
Responsive and thorough customer response and support
Function effectively in a fast-paced environment and produce quality results while under demanding and time sensitive conditions
Grasp grasp strategic business concepts and contribute ideas relative to the planning and execution at the strategic level
Working comprehension of various contract types and contract vehicles used at i3
Produce timely results with minimal or in the absence of detailed guidance
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.
About i3 i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.
Perks of being a team member owner include:
Long-term financial security
Higher job satisfaction
Greater job security
Personal and professional growth
Great company culture
Other outstanding benefits:
Excellent insurance coverage
401(k) match
Generous PTO
Health and wellness incentives
Tuition and certification reimbursement
Countless opportunities to give back to the community through i3 Cares
We work hard. We compete hard. We play hard. Apply now to join us!
