The Senior Payroll Accounting Operations Specialist (SPAOS) is an active member of the Mass General Brigham Payroll Operations team and is the primary point of contact for managing retroactive pay and retroactive funding calculations and issues. This role will interact with several points of contact in the Research, Finance, and Payroll organizations, and may also be called upon to work with executive leadership at times. The SPAOS is committed to identifying and adhering to best practices in payroll accounting, while upholding the highest standards of integrity and fiduciary responsibility. The SPAOS will proactively address the demands of each organization routinely applying combined complex analytic, accounting, and problem-solving skills to all requests processed through this team.
The SPAOS works closely with management to actively and independently manage assigned projects to completion. The SPAOS provides guidance, resolves issues, and helps navigate the challenges related to managing retroactive activity in a fast-paced environment with sizeable transaction volume. These responsibilities include reviewing and processing payroll and financial data from reports and queries, processing journal entries, preparing payroll payment transactions, and making sure all of this is done in a timely manner to insure accurate reporting and payroll payments. The SPAOS will act both independently and as a member of a dynamic group to achieve the goals of the Research, Finance, and payroll teams and of Mass General Brigham central operations overall. The SPAOS will keep retro requests, source data used, computations, and all results organized for Payroll and Grants oversight and audit.
Principal Duties and Responsibilities:
Manage Workday unsupported retroactive costing allocations for CAPAS (Costing Allocations and Payroll Accounting Solutions) - Manage the process of analyzing, calculating, communicating, and entering into Workday any unsupported retroactive transactions that require accounting adjustments to adjust labor allocations. This also includes transactions that require manual entries that are unsupported or unprocessed due to multiple pay groups. These transactions are part of the MGB CAPAS integration automation but cannot be processed in payroll due to workers having other non-supported retroactive transactions in Workday.
Manage Workday unsupported retroactive pay for Payroll - Manage the process of calculating, tracking, communicating to Payroll Operations, and prepping any transactions that are not processed by Workday and become manual transactions due to workers having other non-supported retroactive transactions in Workday. This includes corrections coming from the UKG (Ultimate Kronos Group) time tracking/scheduling application.
Removal of Costing Allocations when a grant ends and it hasn't been done by another group
Retroactively move journaled salary expenses for terminated employees.
Manage PeopleSoft related CAPAS Accounting entries prior to go live for Finance - Manage the process of calculating, tracking, entering data into Workday, and communicating transactions that are for periods prior to the Workday go live dates.
Manage PeopleSoft Payroll retropay prior to go live for Payroll - Effective dated transaction prior to 12/22/24 go live, data resides in PS, must be manually calculated and then presented to the payroll team to be added to the payroll for processing. This may also include adjustments to benefit related payroll items as well.
Identify Workday payroll related journal lines in error, and if possible, fix prior to payroll complete, or address by collaborating with the Payroll and Finance teams.
Use/s the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration
Ability to adapt and gain proficiency using new technology and new ways of working with the goal to master job specific tasks with flexibility to support cross function responsibilities of the larger team.
Applies strong analytic and critical thinking skills to interpret and explain retro impacts and trends
Works in collaboration with Research Management, Finance, and Payroll organizations to provide consistent service and support
Understanding of business processes and transaction flow to support external sponsored program audits
Identifies exceptions and proposes action steps to facilitate adherence to the organization's policies and procedures system wide
Maintains strong solid understanding of Mass General Brigham and department Policies and SOPs applicable to fund management
Successful interprets and communicate policies and SOP guidelines
Finds opportunities for operational improvement, provide detailed recommendations to management and implement departmental opportunities system wide
All functions performed within time critical, fiscal performance deadlines
Maintain high degree of confidentiality under all circumstances
Promote service excellence
Other duties as assigned
Use external electronic systems, Workday reports, and other systems as needed to manage retroactive funding and pay
Qualifications
Qualifications:
Bachelor's degree in accounting or related field and/or equivalent.
Three to six years of professional research accounting, research administration, payroll, or finance experience.
Experience with federal and non-federal regulations is preferred.
Prior experience with Workday Payroll, Grants Management, or Finance with a strong understanding of Worktags is preferred.
Healthcare experience a plus.
Skills/Abilities/Competencies:
Strong analytical and critical thinking skills with ability to research issues and process complex transactions and procedures
Excellent oral & written communications skills along with confidence and experience in presenting to small groups
Ability to work independently and manage competing and conflicting demands on time
Experience in translating and communicating key analyses and assumptions to Senior Management for decision-making
Initiative-taking collaborator that can manage multiple processes and effectively lead project teams
Professional demeanor when collaborating with all constituents both internally and externally
Strong Microsoft Office and Outlook skills with advanced knowledge of Excel
Familiarity with accounting, fund/grant, and payroll management systems, Workday a strong plus
Must possess the ability to thrive in a busy, high volume and deadline driven team environment that requires the coordination of multiple activities and judgement and flexibility to reprioritize tasks as needed.
Must be able to work independently with minimal supervision, and handle complex and confidential information with discretion
Requires strong organization and communication skills with a strong focus on customer service.
Working Conditions:
This position is currently fully remote.
May be asked, on occasion, to travel into the office due to business needs.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
This is a full-time position.
EEO Statement
Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
