Job Description:

Posting Number:

2025195

Posting/Functional Title:

Program Administrator

University Pay Plan Title:

Grant Specialist

Location:

Austin

Department:

Texas Justice Court Training Center

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Grant

Monthly Salary:

$4,583.34

Job Category :

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Must be able to travel up to 50% of the time, including occasional nights and weekends.


• Proven experience in organizing and overseeing events.


• Demonstrated ability to communicate clearly and professionally in both written and verbal forms.


• Excellent customer service skills including the ability to work effectively and courteously with a wide range of individuals


• Skilled in working with groups, communicating effectively orally, and establishing rapport with others


• Highly organized with a keen attention to detail and a knack for resourceful problem-solving.


• Experienced in using software tools such as Microsoft Office, Canva, and Zoom.

Preferred Qualifications:

• Bachelors in related field preferred

Job Description:

Our office is currently seeking a Program Administrator to support our educational programs, serving judges, constables, and court staff throughout the state. This role involves managing both in-person and online events and conferences, maintaining our client database, and assisting with the development of judicial education resources. The successful candidate will also provide support to other teams within the office, including the education manager and legal team. We require someone with proven experience in conference management, strong customer service skills, and the capability to travel statewide. Our office is based in Austin. This position is eligible for partial work from home at the supervisor's discretion.

Job Duties:

Conference Management Duties:

• Coordinate logistics with hotel staff, including meeting specifications, catering, and audio/visual requirements.


• Arrange travel and accommodations for faculty, staff, and manage attendee rooming lists.


• Collaborate with vendors to support event needs.


• Develop and distribute educational and registration materials for courses.


• Oversee on-site management at conferences, including registration, course monitoring, and hotel liaison.


• Welcome attendees and serve as the primary point of contact at events; must be comfortable with occasional public speaking.


• Manage setup and breakdown of audio/visual equipment and collaborate with service providers during events.


• Handle packing, shipping, and transportation of materials and equipment for events.


• Resolve any issues to ensure a positive experience for attendees, staff, committee members, and faculty.


• Conduct post-event reporting and coordination with the office coordinator and accountant.


• Oversee the management and operation of software for online conferences.

Maintain Client Database:

• Guide clients through the database via phone and email.


• Monitor continuing education credits for civil process program, including data collection and client follow-ups.


• Ensure data accuracy and timely updates to client records.


• Address client inquiries and resolve database-related issues promptly.

Develop Judicial Education Resources:

• Schedule meetings, prepare agendas, and organize board related materials.


• Develop and write content for flyers, brochures, publications, and other resource materials.


• Support the legal team and faculty in creating educational and online learning materials.


• Design marketing materials for promoting conferences and meetings.

Additional Information to Applicants:

GRANT FUNDED POSITION LOCATED IN AUSTIN, TEXAS.
Currently working 4 days remotely and 1 day in office.
Some occasional nights and weekends may be required.

Job Open Date:

12/12/2024

Job Close Date (posting closes at midnight):

01/05/2025

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions




By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/50783

Apply Now