Job title: Senior Administrative Assistant - Global Rare Disease
Grade: LL-3
Hiring Manager: Lane Wilson
Location: Cambridge, MA
About the Job
We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.
Sanofi (NYSE: SNY) is a leading global integrated healthcare company that discovers, develops and distributes therapeutic solutions to improve the lives of everyone. With 100,000 dedicated professionals in more than 100 countries, Sanofi is devoted to advancing healthcare around the world. Sanofi is structured in 3 Global Business Units (GBUs): Specialty Care, General Medicines, and Vaccines.
The Senior Administrative Assistant will be responsible for providing support to three leaders on the Global Rare Diseases Leadership Team, a part of our Specialty Care business. The team is committed to breaking barriers through groundbreaking science with an aim to improve the health and lives of people with rare diseases.
This role requires a high level of administrative skill, project management, and technical competence as the organization is complex, global and has many internal and external senior partners. Strong oral and written communication skills, flexibility and the ability to manage multiple tasks of equal/varying priorities are essential. Responsibilities will include but not be limited to booking and managing national and international travel, expense reporting, organizing meetings and team events and leading projects. This person is expected to work in the Cambridge office at least two days per week.
Main Responsibilities:
Seasoned and exemplary 1:1 workstyle
Proactive and senior leader focused time management that occurs in real-time
Takes responsibility and accountability for actions.
Ability to organize and execute multiple priorities with a sense of urgency
Outstanding oral and written communication skills
Strong emotional intelligence ability
Can intuit subtle office dynamics, and routinely exercises excellent judgement of situations that arise.
Can interact comfortably with all individuals and is able to build their own network
Able to see the holistic and wide spectrum view of corporate business objectives
Demonstrates personal accountability
Maintains a confidential attitude and is able to work independently and with utmost discretion
Embodies moral courage
Conducts themselves with integrity and is engaged in their work
Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines
Remains available to provide backup support to other Senior Administrative Assistants during vacations, etc.
Provides outstanding administrative support
Travel arrangements - coordinate domestic and international travel needs
Calendar and email management - proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings; Review email and prioritize appropriately and with discretion.
Expense reports - process expenses accurately and in a timely manner
Event coordination - arrange off-site meetings and events including venue, A/V, catering, etc.
Support with Sanofi systems including Workday tasks, intake processing Global Request Forms, creation & tracking invoices and purchase orders
About You:
Preferred Qualifications
Excellent verbal and written communication skills
Basic Qualifications:
High School Diploma or GED and 5+ year's administrative experience.
Proficiency in using technology including the Microsoft Office Suite (Outlook, Excel,
PowerPoint, Word and others).
Experience supporting senior-level business leaders in a pharma or biotech environment
Preferred Qualifications:
Bachelor's Degree strongly preferred or Secretarial Certificate.
Experience with SharePoint content administration.
Experience supporting senior-level business leaders in a pharma or biotech environment.
Experience with US work visas
Excellent verbal and written communication skills.
High ethical standards, maintenance of confidentiality.
Flexibility with time, working across multiple time zones.
CORE COMPETENCIES:
Act for Change- embrace change and innovation to initiate new and improved ways of working. Proactively seek and execute best practice administrative procedures in tandem with colleagues.
Cooperate Transversally- collaborate effectively with peers, stakeholders and partners across the organization, within and across GBUs, to positively impact collaboration and efficiencies.
Proven stakeholder management skills with senior leaders, including comfort with ambiguity.
Strategic Thinking & Decision Making - ability to work independently and exercise excellent judgement of situations that arise.
Highly honed research abilities and able to use them with minimal source information
Develop People/Self - willingness to continue to develop core administrative competencies over time.
Aligns oneself with Sanofi procedures and culture.
Why Choose Us?
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.
Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
