Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 12-27-2024
Job Description:
Don't scroll past this amazing opportunity to work for a great team! The Nebraska Department of Banking and Finance (NDBF) - Bureau of Securities is seeking a motivated, energetic and detail-oriented individual to provide administrative support for the Bureau of Securities. As a Securities Administrative Specialist, you have the chance to impact the citizens and security industry of the great State of Nebraska by providing customer focused, friendly, and top notch service to a variety of customers. The Bureau of Securities regulates the offer and sale of securities to Nebraska residents. For more information about NDBF, please visit our website at https://ndbf.nebraska.gov.
We offer an excellent total compensation package including:
• 13 paid holidays • Vacation and sick leave that begin accruing immediately • Military leave • 156% (that's not a typo!) state-matched retirement • Tuition reimbursement • Employee assistance program • 79% employer paid health insurance plans • Dental and vision insurance plans • Employer-paid $20,000 life insurance policy • Public Service Loan Forgiveness Program (PSLF) through the Federal government • Wide variety and availability of career advancement as the largest and most diverse employer in the State • Opportunity to be part of meaningful work and make a difference through public service • Training and Development based on your career aspirations • Fun, inviting teammates • A safe and secure environment
At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!
At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!
Job duties
Process initial and renewal registration applications for investment advisers and broker-dealers.
Notify firms of requirements, compile necessary documents, review for completeness, and resolve deficiencies.
Process fees, prepare files, and track application and renewal processes.
Monitor national databases and paper submissions for withdrawals and terminations.
Respond to inquiries regarding the investment adviser or broker-dealer registration requirements, statutes, and complaints via phone, in person, email, or letter. Respond to public records requests.
Act as primary point of contact for the Bureau's citizenship verification process for registrants.
Verify citizenship, communicate with firms, resolve deficiencies, track responses, and maintain documentation.
Respond to inquiries and resolve problems regarding the citizenship verification portal and solution.
Monitor and support functionality of the citizenship verification solution.
Obtain various reports from internal and external databases for weekly, month-end, annual, and ad hoc reporting.
Draft letters and general correspondence.
Prepare miscellaneous correspondence, documents, and reports for Securities staff.
Data entry using internal and nationwide data bases.
Backup to receptionist for lunch, breaks, and personal leave.
Perform other work as assigned.
Requirements/Qualifications
Minimum Qualifications: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.
Preferred: Prefer at least 2 years of office management, administrative and/or technical experience. Prefer some college/associates degree in business, office management, finance, or operations research.
Other: Regular and reliable attendance is required.
Knowledge, Skills and Abilities
Knowledge of office processes and procedures; customer service processes and principles; administrative and office/clerical support procedures and associated computer applications such as word processing, file management, record keeping, and database management.
Ability to thoroughly examine/proof documents for correctness/completeness. Ability to enter numbers and other data into database accurately and efficiently. Good oral and written communication skills are vital in order to effectively provide information, employ professionalism and good judgment in dealing with registrants, the public, and Department staff.
Understand and apply instructions and program-administrative policies and directives; learn agency policies and procedures pertinent to the work assigned.
Ability to multi-task, meet and adhere to deadlines, work independently with limited supervision, and be a team player.
Skilled in MS Word, Excel, and Outlook.
Dependability and commitment to the job are essential.
Ability to bend, stoop, and lift at least 35 pounds on an occasional basis.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
