We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. In this role, you will be responsible for reviewing a high volume of invoices daily (150-250) to ensure proper coding, backup documentation, and authorization. The ideal candidate will have a strong understanding of accounts payable processes and experience with maintaining accurate financial data in an accounting software system, specifically Oracle.
Key Responsibilities:
Review and process a minimum of 150-250 invoices daily to ensure accuracy and compliance with company policies.
Verify that invoices are properly coded, and that all necessary backup documentation is attached before submission for payment.
Assess the authorization of invoices to confirm they have been approved for payment and meet validity requirements from both accounting and payment perspectives.
Maintain and update accounts payable data in Oracle's database and the Webcenter imaging system to ensure accuracy and reliability of financial information.
Assist in identifying and resolving discrepancies related to invoicing and payments.
Collaborate with internal teams and vendors to address any issues or questions that arise regarding invoices and payment processing.
Support month-end closing activities related to accounts payable, including account reconciliations and reporting.
Contribute to process improvements and best practices within the accounts payable function to enhance efficiency and effectiveness.
Qualifications:
High school diploma or equivalent
A minimum of 2-3 years of experience in accounts payable or a similar financial role.
Strong proficiency in Oracle and familiarity with Webcenter imaging system preferred.
Excellent attention to detail and ability to manage a high volume of transactions accurately.
Strong analytical skills and problem-solving abilities.
Effective communication skills, both verbal and written.
Ability to work independently and in a team environment.
If you are organized, analytical, and eager to contribute to a dynamic finance team, we invite you to apply for the Accounts Payable Specialist Intermediate position. Join us in ensuring a smooth and efficient accounts payable process that supports the overall financial health of our organization.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
