The name "Fairwater" speaks to our firm and steadfast commitment to partnership, equity, and trust.
Position Title: Crewing Coordinator
Reports To: Crewing Manager
Core Hours: 0800 - 1700 Monday through Friday and additional as required
Location: Based in Fort Lauderdale, FL
Positions Supervised: N/A
Required Qualifications:
Education: High School Degree
Experience: Minimum 3-5 years relevant work experience
Languages: English
Skills/Software: Excel, Word, and Outlook.
Traits: Analytical and problem-solving skills, strong time management skills, project management and decision making skills, ability to work well with others, strong interpersonal and communication skills, self-starter, proactive, flexible with work schedule, well organized, ability to travel as necessary for projects or meetings
Preferred Qualifications:
Education: College degree
Experience: Experience in the maritime / shipping industry
Skills/Software: Working experience with ABS Nautical Systems, Workday
Duties and Responsibilities:
Oversees the crewing function for assigned vessels and assist with other vessels as requested
Coordinates with relevant unions for job calls and minor crewing issues
Collaborate with the Labor Relations Manager to respond to crew/union concerns
Ensure crewing practices and procedures are aligned with relevant company HR/Legal standards (in coordinate with HR)
Maintain records both in files as well as electronically
Initiate and complete onboarding process for new hires and relevant documentation for returning crewmembers
Perform background checks for new employees according to established procedures
Validate shipboard personnel credentials by documentation inspections and by the USCG site
Coordinates relevant training and tracking of training as needed (ex: NSAP and PCTC training)
Coordinates crew change movements and assignments of all vessels
Continuous evaluation and oversight of vessel personnel performance documentation
Enter track and maintain evaluation records for shipboard personnel
Arranges transportation joining and departing personnel
Conduct vessel visits where/when economically possible
Process information into NS, Workday, and other systems for crewing
Plan crew changes in advance as much as possible to ensure proper crew are maintained on all assigned vessels
Post update and monitor job status with the different unions to ensure that qualified personnel are available on board all union vessels
Ensure all crewmembers are aware of their personal responsibilities in maintaining updated status on, and not limited to visas, certificates, flag state endorsements, etc.
Monitor track and schedule employee ongoing medical and new hire requirements
Complete verifications of employment and unemployment information requests
Ensure understanding crewing sections of the SMS, suggest changes/updates as you feel appropriate/necessary, participate in audits (internal and external) to represent the crewing function
Take on active role in officers/leadership conferences planning
Perform other duties as required/requested by management
