Open Systems Technologies is looking for an Administrative Assistant to work in support of the Intelligence community.

Responsibilities:

The Administrative Assistant (AA) in this office will serve as advanced support for 6 principals (5 SIS and 1 GSIS) and will lead on all Interagency scheduling and D/CNC and DD/CNC's schedules. The position requires critical thinking when reading through large quantities of meeting requests. The AA IV should be ve1y proactive, ask the right questions, and have a professional demeanor that has confidence when working with seniors and other government agencies. The advanced support includes proactively seeking answers to questions they anticipate will be asked by their principals. The AA will coordinate the travel for their principals and submit necessary requests/vouchers. The AA will be expected to preemptively identify and address elements that are necessary for the principal's success (i.e., does the task require a car? a conf. room? access to the building, travel time allotted, etc.). Thoughtfulness and ownership of their principals' schedules is imperative. Thinking through the logistics of each meeting to ensure their principals are on schedule and have the information they need to understand the 5 W's of each meeting.

Required Qualifications:

• CLEARANCE: TS/SCI w FSP

• HS Diploma and 7 years of relevant experience or equivalent combination of education and experience


• The AA should have a can-do attitude and positive demeanor.


• This is a customer facing position requiring a high level of professionalism as the AA will interact with the center's workforce, partners, and liaisons, and will be seated at the entrance to the office suite. The AA will report to the chief and deputy chief of Support. The AA will interface with numerous visitors from a wide variety of offices. The AA will be responsible for the Center's FO administrative support and monthly meetings from leaders in two departments. They will also be part of a dynamic administrative support team providing Center-wide assistance. The AA should have excellent verbal and written communication skills, be self-motivated, able to work independently as well as be team oriented.


• The work schedule is a standard schedule with core hours of8:00am - 5:00pm (M-F).


• Travel, if any, would be local to WMV and the occasional domestic off-sites.


• The Administrative Assistant (AA) will consistently use the following systems to complete actions throughout each week. Outlook, Microsoft Office, BARRS, Go Travel, sponsor training system, sponsor access tracking system, and the sponsor asset tracking software.


• An advanced level of proficiency is needed for both the sponsor access tracking system and sponsor travel system.


• The AA should have an intermediate level of proficiency and knowledge with the sponsor asset tracking software, sponsor travel system, and sponsor voucher system.


• The AA needs an advanced skill level with Microsoft Word and Outlook.


• The office desires an AA with prior sponsor experience and knowledge of sponsor databases used by the sponsor network of administrative support personnel. The position is non-supervisory, but the AA may be asked to train junior SAs when required.


• The Administrative Assistant (AA) will provide personnel management support throughout the office via numerous activities and responsibilities.


• The AA will handle access requests via the sponsor access request tracking system and troubleshoot access request errors should they arise. The AA will handle all visitor access requests using the sponsor visitor access request system and will escort visitors as needed.


• The AA will handle group administration, creating new groups, and cleaning up existing ones. With the arrival and departure of personnel the AA will update seating charts and phone cards, and track all arriving/departing officers and trainees, as well as update approvers' lists, and rosters.


• As directed the AA will provide vault access.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.