A reputable and national firm is looking for an Office Administor to support their San Franciso Office!
If this describes you, please apply:
No Non sense
Easy Going, Respectful / Fun attitude / Great communicator
Some back ground as a Legal Secretary
Key Responsibilities:
Administrative Support:
Manage daily office operations, including scheduling, correspondence, and filing.
Assist attorneys with document preparation, case management, and client communication.
Coordinate meetings, conferences, and travel arrangements as needed.
Office Management:
Oversee office supply inventory and procurement to ensure resources are available.
Maintain and update office systems, databases, and filing procedures.
Ensure compliance with legal and office policies, procedures, and regulations.
Client Relations:
Serve as the first point of contact for clients, ensuring a professional and welcoming experience.
Handle incoming calls, emails, and correspondence with discretion and professionalism.
Assist with onboarding new clients, including gathering necessary documentation and information.
Financial Coordination:
Process invoices, track expenses, and assist with budget management.
Work with the accounting department on payroll, billing, and financial reporting.
Monitor and reconcile office accounts, ensuring accuracy and timeliness.
Technology and Equipment:
Troubleshoot basic IT issues and coordinate with external vendors for technical support.
Manage office equipment, ensuring functionality and addressing maintenance needs.
Stay updated on office software and systems, providing training to staff as necessary.
Qualifications:
Proven experience in office administration, preferably in a legal or professional services environment.
Strong proficiency in Microsoft Office Suite and familiarity with legal case management software.
Exceptional organizational and time-management skills.
Excellent communication and interpersonal abilities.
High level of discretion and confidentiality.
Knowledge of basic financial management and bookkeeping practices.
Preferred Skills:
Familiarity with legal terminology and processes.
Experience managing multiple priorities in a fast-paced environment.
A proactive approach to problem-solving and process improvement.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
