The Assistant Controller will support the Controller in managing the financial operations of the company, with a focus on ensuring accurate financial reporting, job cost accounting, and regulatory compliance. This position will require strong accounting expertise, particularly in construction-specific accounting practices such as job costing, project billing, and work-in-progress (WIP) reporting. The Assistant Controller will collaborate with various departments to ensure financial integrity and help streamline financial processes to support the company's growth and profitability.
Key Responsibilities:
Financial Reporting:
Assist in the preparation of monthly, quarterly, and annual financial statements (balance sheets, income statements, and cash flow statements).
Ensure timely and accurate reporting of financial results, including consolidating reports for multiple entities if applicable.
Support the Controller in analyzing financial performance and identifying trends and variances.
Job Cost Accounting:
Maintain accurate job costing records for all construction projects.
Collaborate with project managers to monitor project budgets, actual costs, and forecasted margins.
Assist in managing progress billing and monitoring project profitability.
Accounts Payable & Receivable:
Oversee and support accounts payable and receivable processes, ensuring accurate coding of expenses and prompt invoicing of clients.
Monitor and resolve issues related to billing, payments, and collections.
Assist in ensuring proper cash flow management by tracking and reporting on receivables and payables.
Budgeting & Forecasting:
Assist with the development of annual budgets and financial forecasts, including project-level budgets.
Monitor and update project forecasts, identifying risks and potential cost overruns.
Prepare variance analysis between actual results, budgets, and forecasts.
Work-in-Progress (WIP) Reporting:
Support the Controller in preparing WIP reports, ensuring proper recognition of revenue and costs in line with the percentage of completion method.
Collaborate with project teams to ensure that WIP schedules are up-to-date and accurate.
Internal Controls & Compliance:
Help maintain and improve internal controls to safeguard company assets and ensure compliance with GAAP and industry-specific regulations.
Assist in regulatory filings, audits, and tax preparation, ensuring accuracy and compliance with federal, state, and local laws.
Payroll Processing:
Support the payroll process by reviewing and approving payroll calculations, ensuring compliance with wage laws, union agreements (if applicable), and accurate cost allocations to jobs.
Work with HR to reconcile payroll-related accounts and benefits.
System & Process Improvements:
Assist in the implementation and maintenance of accounting and project management software.
Help streamline financial processes and procedures to improve efficiency and accuracy in financial operations.
Provide training and support to junior accounting staff as needed.
Team Support:
Act as a point of contact for junior accounting staff and support their professional development.
Collaborate with the Controller and other departments to ensure financial data is communicated and utilized effectively.
