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The University of Miami/UHealth Department of Neurological Surgery is currently seeking a full time Sr. Administrative Assistant to work in Miam, FL. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS
Supports department and/or department leadership with daily clerical tasks.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent required
Experience:
Minimum 3 years of relevant experience
Knowledge, Skills and Attitudes:
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Department Specific Functions
• Provide Administrative support to the department Faculty and Vice Chair as needed with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.) • Provide Administrative Support to NRS Management with departmental admin functions as needed • Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way, etc.) • Responsible for ON CALL monthly entries and provide monthly reviews for Qgenda & Amcom • Updating data entry to AMCOM and Q-Genda as needed • Responsible for updating the Inventory logs and ordering of office supplies • Assist and serve as key contact for surplus, IT, Telecomm, CANON and facilities as needed • Supports department and/or department leadership with daily clerical tasks and or special projects • Responsible for completing medical forms such as (Medical orders, FMLA, Home Health, patient letters, etc.) • Assist, complete, and serve as delegates for the physicians for systems such as Workday, Faculty Success Profile, UDisclose, MediTract, and more. • Responsible for processing reimbursements and reconciling of charges when needed • Assist with front desk reception and NICE system call coverage when needed • Serve as back up to the department Administrative/Executive Assistants when needed • Assist with the development of special projects and or events as needed in the department • Assist with onboarding requirements specific to the UMH/JMH • Assist Providers with UM & JMH recredentialing/reappointments • Meet with designated providers on a weekly basis in-person to assist with administrative tasks and items • Training new hires with the overall administrative functions • Assist with any other tasks as determined necessary • The employee in this role can be asked to work out of Lois Pope Life Center, UTower, JMH, and/or the VA at any given time.
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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
