Prepare accurate invoices, and associated back-up or supplemental information, and coordinating delivery to the client.
Accurate and complete set up of new clients in the ERP system.
Set up projects in the ERP system in accordance with the financial and business requirements of the contract and ensure project contracts and limited notices to proceed are maintained and available in OnBase.
Confirm the accuracy of transactions posted to the ERP system from Timesheets, Expense Reports, Accounts Payable, and other journal entries in a timely manner.
Actively monitor the Project Budget in the ERP system, communicating budget milestones to PCCs and coordinating Change Orders as needed with the PCC and Client, including retention of Change Orders into OnBase.
Initiate the Invoicing Process (Process - Invoicing a Project) per the Work in Process (WIP) Policy including escalation of matters as required (WIP-AR One Pager).
Monitor Accounts Receivable (AR) and proactively coordinating with PCCs, PICs, Operational leaders, and Credit and Collections to secure timely payment on invoices, escalating collections efforts when necessary. Assist Credit and Collections with any unapplied payments as requested. Ensure timely updates of collection notes into the ERP system.
Ensure projects are properly closed out working with the Finance Department.
Perform other financial tasks to ensure project-related processes can be completed
Minimum Qualifications:
B.S/B.A. in Accounting, Finance, or business-related field. In lieu of degree, 1+ year of experience required as a Project Control Specialist, or in a Finance/Accounting role.
Required Skills:
Good verbal and written communication skills.
Ability to work independently on assignments of limited scope, or as part of a team on more complex projects.
Ability to understand and work in compliance with established procedures and/or protocols.
Ability to identify and resolve low-complexity problems.
Physical and Mental Demands:
The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.
While performing the duties of this job, the employee will be required to use hands to finger, handle, or feel; and talk or hear. The employee may occasionally be required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee may be required to sit for extended periods of time but must have the capability to walk and move. The employee may occasionally be required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.
As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.
Edwards-Pitman a Braun Intertec Company strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email hrhelp@braunintertec.com.
As an Equal Opportunity Employer, Edwards-Pitman a Braun Intertec Company is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at hrhelp@braunintertec.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
