Program Coordinator, Accreditation & Student Support - 005252
Division
College of Medicine
Department
710180 - Office of Accreditation & Planning
Minimum Qualifications
High school diploma or equivalent and five years of related administrative/secretarial/clerical experience. Excellent written and oral communication skills are required. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience in a higher education setting is preferred.
Job Description Summary
The University of South Alabama’s Office of Accreditation and Planning is seeking to hire a Program Coordinator for Accreditation & Student Support. Interested candidates should apply to be considered.
Essential Functions These are the job duties required of the position.
Essential Functions
Provides administrative support to the Office of Accreditation and Planning and assists the Associate Dean and staff in the department in managing office operations, supporting the re-accreditation process, and facilitating coordination with other departments.
Organizes and coordinates logistics for Continuous Quality Improvement (CQI) Committee meetings and any subcommittees, including scheduling, meeting minutes, room setup, meeting reminders, and material preparation.
Assists with the Whiddon College of Medicine Liaison Committee on Medical Education (LCME) re-accreditation process by gathering necessary documentation, supporting the steering committee and other LCME-related subcommittees, and managing related communications.
Assists with University of South Alabama SACSCOC accreditation as needed.
Performs secretarial duties, including calendar management, arranging appointments and travel, distributing mail, and drafting responses to inquiries.
Professionally interact with administrators, accreditors, and external contacts via telephone, email, and in-person meetings, while drafting and editing correspondence and reports as needed.
Assists in planning and coordinating special events, including scheduling logistics for student events, ordering food, and managing invitations and materials.
Takes minutes at various meetings, including CQI and Accreditation Steering Committees and prepare final copies for distribution.
Handles room scheduling and catering for meetings and events.
Maintains and updates office files, prepares reports, and enters/cleans up data in Excel spreadsheets.
Creates and manages surveys in Qualtrics.
Processes travel expense reports, handles office supply orders, manages purchases and reconciliations for events, and monitors the department’s budget.
Completes and submits forms to HR/Payroll such as EPAFs, Concur invoicing, and classification requests as needed.
Keeps track of departmental events, resources and calendar coordination across the office.
Regular and prompt attendance.
Ability to work schedule as defined and overtime hours as required.
Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
12/11/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you at least 18 years of age?
Yes
No
* Do you have a legal right to work in the United States?
Yes
No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
* What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
* How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required DocumentsOptional Documents
Resume
Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
