Job Description: ADMINISTRATIVE ASSISTANT Thomas & Hutton is a growing, well-established professional services firm providing consulting services throughout the southeast. We are an award-winning company that has been recognized as one of the best places to work in Georgia and South Carolina. Some of our many services include Civil, Environmental, Structural and Marine Engineering; Land Surveying; Land Planning; Landscape Architecture; Geographic Information Systems and Construction Administration. Thomas & Hutton is seeking an Administrative Assistant in Mount Pleasant, South Carolina. The successful candidate will be a professional, friendly, people-person, with experience using Microsoft Office software, including Outlook, Word, and Excel. The regular hours for this position are Mon-Thursday 730AM - 530PM and Friday 730AM-1130AM.
Typical Duties:
Demonstrated experience regularly using Word, Excel, Outlook, utilizing proper spelling and English grammar.
Ability to: draft letters, memos, emails and spreadsheets at an advanced level.
Use of a multi-line phone system.
Maintains files, schedules and facilitates meetings.
Provides excellent customer service, good organizational skills, and excellent people skills.
Provide information relating to established policies and/or procedures, and other relevant sources, to internal and/or external customers over the telephone, in writing and/or in person.
Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
Prepares and analyzes lengthy and technical reports and documents.
Schedules and facilitates building maintenance as needed.
Organize, oversee, establish and maintain data sources that may include contracts, budgets, payroll, legal documents and/or other records.
Compose, draft, summarize, prepare, proofread and/or edit documents, contracts, and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures.
Process mail that may require attaching related correspondence or information before forwarding, respond to mail that can be handled personally, identify priority and/or time-sensitive matters, and maintain security and confidentiality.
Set up and attend departmental meetings, including creating meeting agendas.
Records and types minutes as necessary.
Schedule meetings and maintain T&H calendars.
May order and pick up lunches and run errands off-site. A valid drivers license is required.
Additional duties as necessary and/or required by the supervisor.
Minimum Requirements:Education: Associates degree preferred and/or equivalent education and experience.
Experience: 5+ years experience performing administrative duties, including the research, analysis, and preparation of written reports and documents. Prior administrative experience in the engineering/architecture/construction industry preferred.
Skills:
Proven ability to multitask, appropriately prioritize workflow and complete tasks
Highly proficient in MS Word, Excel, PowerPoint, E-Mail, Outlook, and the Internet
Highly customer service oriented, self-starter, and team player with the ability to maintain a high level of confidentiality
Detail/process oriented and problem solver
Organized, neat, and professional in day-to-day work practices
Excellent command of the English language (encompasses verbal, written, interpersonal, listening and poise)
Ability to compose email and business correspondence professionally
Ability to effectively present information and respond to questions from the executive team, team members, clients and general public
Ability and comfort level to interact professionally with all levels of the organization
Maintains a professional appearance and attitude at all times.
Excellent time management skills and high levels of responsiveness required (schedules, timelines, task prioritization)
Thomas & Hutton is a Drug-Free Workplace & E-Verify Participant
Thomas & Hutton's Mission Statement, “Relationships and Solutions for Success” describes not only our unwavering commitment to clients but also our commitment to the success, both professionally and personally, of our employees. Thomas & Hutton was named to the Best Places to Work in South Carolina and Georgia by SCBIZ and Georgia Trend, and named One of the best Civil Engineering firms to work for by CE News/Zweig White. What makes Thomas & Hutton a great place to work? Opportunities for professional development, strong benefits and compensation packages, a commitment to make our communities better for future generations, a family-oriented culture, and our reputation as a firm with extremely knowledgeable professionals who serve as trusted advisors to our clients. Visit www.thomasandhutton.com to learn more.
Some of our many benefits include:
Superior Health, Dental, Vision, and Rx Insurance Programs
Condensed work schedule
Generous base compensation and bonus plan
Retirement Plans
Generous paid time off and holidays
Thomas & Hutton University - On-site provider of professional development hours and continuing education credits
College tuition reimbursement programs (Graduate & Undergraduate)
In-house Up and Ready Civil 3D Software Training Program
We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
