Job Description:

A Project Controls Manager will oversee project setup, financial impact analysis, pricing and costing analysis, process improvement, project leadership, cost control functions, data automation and summarization, financial forecasting, strategic planning, goal tracking, and ad hoc reporting.   

Key Responsibilities: 

• Lead, mentor, and motivate a team of project controls specialist to include: conducting regular performance evaluations and provide constructive feedback; set performance goals and monitor progress towards achieving them; provide ongoing training and development opportunities for the accounting team to enhance their skills and knowledge in cash management. 

• Create, track, monitor, and report the progress of projects (WIP – work in progress) from start to finish to ensure that Project Managers are performing within budget limitations while also meeting key deadlines.  

• Maintain financial forecasts for weekly invoicing projections in collaboration with Project Managers. 

• Coordinate and facilitate meetings with internal team members on a regular basis to review the financial status of projects and address pending action items as needed. 

• Maintain a detailed project list, tracking progress and key performance indicators associated with initiatives within the department including backlog, unsupported revenue, and underbilling’s 

• Assist in preparing for and finalizing the monthly construction work-in-progress file used to review the financial performance of the company as well as individual customers and project managers. 

• Monitor accounts receivable for assigned project managers to ensure invoices are approved and scheduled to be paid on time based on the customer’s terms.   

• Effectively and accurately communicate relevant project information particularly when resolving urgent issues that require coordination with other departments and/or upper management. 

• Participate in ad hoc analysis and reporting, formulating recommendations based on conclusions formed from analyzing project managers portfolios and identifying trends. 

• Maintain a high level of professionalism and a positive attitude. 

• Perform capital expenditure studies to determine the financial impact of owning equipment as compared to leasing equipment. 

• Obtain an in-depth understanding of business functions and processes within the company with the goal of evolving current and future processes. 

• Other administrative assignments as necessary 

Minimum Qualifications: 

• Strong understanding of financial principles 

• Proficiency in accounting software and Microsoft Excel. 

• Excellent communication and interpersonal skills. 

• Ability to work effectively in a fast-paced, deadline-driven environment. 

• SAGE 300 CRE experience 

• Organizational/time management skills 

• Proficient in Microsoft Suite-Outlook 

• Proactive and able to grasp new processes quickly 

• PAYCOM experience preferred 

• Detail oriented 

Required Education and Experience:  

• Bachelor's degree in Accounting, Finance, or related field; or proven success in work related experience 

• At least 2 years in a supervisory or leadership role; construction project accounting experience highly preferred 

Supervisory Requirements: 

This position may include supervisory oversight of the project controls team  

Position Type and Expected Hours of Work: 

This is a full-time position.  Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional after-hours work may be required to meet deadlines or manage crisis situations  

Physical Demands: 

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms 

This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines 

Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds 

Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in random testing program 

Position requires working indoors in a professional office atmosphere 

Must possess valid driver’s license  
Travel:  

10% expected for this position.  

Additional Eligibility Qualifications: 
None required for this position. 

EEO Statement: 

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics.  In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status.  Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge. 

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