Job Description: University of Delaware Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Job No: 501511 Work Type: Staff Location: Newark Categories: Human Resources, Full Time
PAY GRADE: 29E
CONTEXT OF THE JOB:
Under limited supervision of the HR Director, the HR Generalist is responsible for the full cycle payroll process for more than 2000 College of Engineering (CoE) employees at all levels in a deadline-driven environment. Responsibilities include assessing the manner of pay, managing payroll records, and identifying and resolving complex payroll issues. The HR Generalist must have the ability to effectively interact with individuals from diverse backgrounds and exercise independent judgment and discretion while managing highly confidential personnel data.
MAJOR RESPONSIBILITIES:
Independently manage the full-cycle payroll process for all transactions within the College of Engineering, making time sensitive decisions, under deadline-driven pressure, on which compensation forms to process depending on the type of employee and manner of pay.
Collaborate with Grants Analysts, Academic Advisors, Business Administrators and other HR staff on all matters of funding and payroll distribution which includes but is not limited to faculty summer salary and teaching contracts, graduate and undergraduate funding, miscellaneous wage workers, and adjunct faculty pay.
In collaboration with the Grants Analysts and the Academic Advisors, continuously organize and analyze funding data for the College of Engineering’s graduate students. This includes the responsibility for processing more than 600 funding transactions of Graduate Student Laborers, Research Assistants, Teaching Assistants, Graduate Interns, Graduate Assistants and Fellows annually via the Student Employment Mass Update (SEMU).
Identify highly complex HR and Payroll issues and engage the UD Payroll Group, UD HR Systems Group, CoE HR Director, Business Administrators, Faculty and other contacts as necessary to bring the issue to timely resolution. Process more than 1200 (annually) compensation forms including but not limited to Job Employment Data (JED), Biweekly Pay, Work Study Pay, Additional Assignments and Supplemental Contracts. Processing includes the calculation of pay and pay dates, determining contract dates, and determining account and earnings based on employee status.
Within the Human Resources Management System (HRMS), create and manage University payroll records to ensure the data integrity of highly confidential pay and employment information for College of Engineering employees of all levels. Provide consultation to faculty and other managers of special research and outreach programs. This includes determining appropriate employment status and advising on the appropriate manner of pay.
Coordinate visa processing by acting as the primary point of contact for employees requiring work visas, gathering necessary documentation, communicating with immigration authorities, and ensuring timely submission of visa applications; Collaborate with department Business Administrators and International Student & Scholar Services (ISSS) to navigate the complex visa process.
Advise and consult with Business Administrators and Faculty to ensure proper adherence to University and Government Guidelines/Regulations regarding policies such as the Affordable Care Act (ACA), Fair Labor Standards Act (FLSA), and the Collective Bargaining Agreement (CBA).
Process all other University forms as needed such as Position Change, Termination JEDs, Payment to Individual, Supervisor Update, Grad Student Leave of Absence and Department Data Forms.
Participate in the review and development and/or modification of operating procedures and systems.
Onboard non-benefitted College of Engineering employees (more than 200 annually) ensuring compliance with federal regulations for I-9 form processing, initiating criminal background checks, verifying direct deposit information, and providing instruction on final steps complete the activation.
Lead and participate in special projects for the College of Engineering HR such as revamp the CoE HR supervisor tables to meet the requirements for the rollout of Concur; develop a process for creating and distributing the welcome letters for new faculty; prepare and transition all personnel folders to electronic format.
Ensure compliance of record management schedules for all COE personnel folders including creating folders for new employees and appropriate distributing folders for transferred and terminated employees.
Perform other job-related duties as assigned.
QUALIFICATIONS:
Bachelor’s degree in human resources or business with three years of related experience, or equivalent combination of education and/or experience.
Strong written and oral communication skills.
Ability to analyze and interpret data and make independent decisions and judgments.
Ability to maintain absolute confidentiality and high level of integrity.
Proficient computer skills including use of Excel, Outlook, PowerPoint, and other desktop applications.
Ability to handle multiple tasks simultaneously, prioritize, and meet deadlines of time-sensitive processes.
Familiarity with the Collective Bargaining Agreement and Faculty Handbook. Knowledge of current Human Resources regulations such as the Family Medical Leave Act, Fair Labor Standard Act, Affordable Care Act, and minimum wage guides.
Knowledge of University of Delaware PeopleSoft processing systems is preferred.
Knowledge of records and inventory control systems.
Must demonstrate strong organizational ability in a complex, fast-paced work environment.
Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
