The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative and financial support in the School of Biological Sciences. The areas of support will include the School of Biological Sciences, the Institute for Environmental Genomics, the OU Biological Station, faculty, staff and students.
Essential Responsibilities:
Coordinates, creates and manages designated account budgets including university, program, grants and OU Foundation funds in coordination with director, faculty and serves as the Shared Business Services Center liaison for coordination of financial, payroll, human resources, and travel transactions
Reconciles monthly financial reports to clear outstanding expenses, payroll, and transfers
Acts as the payroll coordinator for the designated area in coordination with SBSC
Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, coordinating purchases, setting up meetings and appointments, and assisting with various committees
Manages various projects and activities
Maintain confidential records
Managing multiple calendars
Assists with the development, implementation, and interpretation of university and department policies and procedures, ensuring compliance with federal, state and university policies and regulations
Coordinates special events, to include but not limited to ordering catering, mailing invitations, coordinating a/v needs, assisting speakers, distinguished guest and reserving rooms
Provides support with purchases, travel (international and domestic), policies and procedures, faculty awards, funding requests, reimbursement requests
Liaison to the Faculty/Staff International office assisting in the facilitation and preparation of various forms and documents regarding VISAS
Serve as the center liaison with the College Dean's Office, Shared Business Services, internal and external stakeholders, and other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position
Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field
Equivalency & Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree
Skills:
Proficient in Microsoft Office
Excellent oral and written communication
Strong Excel skills including the ability to build and manipulate spreadsheets
Highly organized and able to handle multiple projects and deadlines·
Detail oriented for accuracy of data and information·
Advanced computer skills with wide knowledge of business software
Certifications:
None
Advertised Physical Requirements:
Standard office environment with extensive computer use. Must be able to pull, push, reach, grasp, feel, touch, communicate, hear and see including color, depth perception and clarity.
Departmental Preferences:
Experience in Payroll, Finance or Administrative Support
OU or higher education experience
Able to travel to South Campus, and to OU Biological Station (Lake Texhoma located in Madill, OK)
Highly organized and able to manage multiple projects and deadlines
Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Excellent office management skills
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
Ability to learn new systems and processes
Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems
Experience and interest in event coordination
Experience in Google Suite and Zoom
Supervision: none
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
