The Office Assistant will provide comprehensive administrative support to ensure efficient operations within the office in Frederick, MD. This role involves a mix of organizational, clerical, and administrative responsibilities, including scheduling, data entry, document management, and coordination with other departments. The ideal candidate will be proactive, detail-oriented, and able to multitask in a fast-paced environment.
Key Responsibilities
Office Support: Maintain an organized and efficient office environment by managing supplies, coordinating repairs and maintenance, and overseeing general office upkeep.
Scheduling and Coordination: Schedule, coordinate meetings, and office events for team members. Support planning and execution of events and meetings.
Communication: Act as a primary point of contact for internal and external communications. Answer and direct phone calls, respond to emails, and manage incoming and outgoing correspondence.
Data Entry and Document Management: Maintain accurate records by handling data entry and filing. Organize and update electronic and paper records as required.
Project Support: Assist with various departmental projects, ensuring timelines are met and deliverables are completed. Collaborate with team members on project tasks as needed.
Customer Service: Provide high-quality support to clients, vendors, and visitors by addressing inquiries, facilitating requests, and ensuring a positive experience.
Qualifications
Education: High school diploma
Experience: Minimum of 2 years of administrative experience in an office or similar setting.
Skills:
Knowledge of Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational skills and strong attention to detail.
Strong written and verbal communication abilities.
Ability to prioritize tasks and handle multiple projects concurrently.
Preferred Qualifications
Familiarity with office equipment (e.g., copiers, printers).
Ability to work independently as well as collaboratively in a team environment.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
