Admin/Accounting Assistant-Property Management/Real Estate



Company Overview:


Accounts Payable Specialist for a leading property management and real estate company dedicated to providing exceptional service to property owners, tenants, and communities. This team is committed to ensuring the smooth financial and operational management of residential and commercial properties. We are looking for an organized and detail-oriented Accounts Payable Specialist to join this growing team and contribute to the efficient financial operations of our company.



Position Overview:



As an Adminstrative/Accounting clerk, you will play an essential role in managing the adminstrative/office duties as well as supporting the accounts payable and accounts receivable processes, while also supporting various administrative duties related to the property management business. This position involves processing invoices, ensuring accurate and timely payments, maintaining vendor relationships, and handling various administrative tasks that contribute to the efficient operation of the business.


The ideal candidate will have adminstrative experience, with some accounting or a desire to grow in the accounting field within the property management or real estate industry, possess strong organizational skills, and be capable of managing multiple tasks in a fast-paced environment.



Key Responsibilities:



- Process and verify invoices for payment, ensuring accuracy and compliance with company policies and procedures.


- Perform 3-way matching (invoice, purchase order, and receipt) to ensure all accounts payable transactions are accurate and complete.


- Maintain vendor records, including W-9 forms, payment terms, and contracts.


- Prepare and process weekly or bi-weekly payment runs to ensure timely payments to vendors.


- Respond to vendor inquiries regarding payment status and resolve discrepancies in a timely and professional manner.


- Assist with month-end closing by providing support in the preparation of accounts payable-related financial reports.


- Reconcile accounts payable ledger to ensure that all transactions are accurately recorded.


- Support the accounting team with ad-hoc administrative duties, such as filing, data entry, and other tasks as needed.


- Assist with the preparation of reports for management, including cash flow forecasts and budgeting support.


- Ensure compliance with all internal policies and accounting procedures.


- Provide general office support, such as answering phones, organizing documents, and handling correspondence.



Qualifications:



- 2+ years of experience in accounts payable, within the property management, real estate, or construction industries.


- Strong understanding of accounts payable processes, general accounting principles, and financial reporting.


- Experience with accounting software (e.g., Yardi, AppFolio, QuickBooks, or similar) and proficiency in Microsoft Excel (pivot tables, VLOOKUP).


- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.


- Strong attention to detail and accuracy in data entry and financial reporting.


- Excellent communication and interpersonal skills, with the ability to interact with vendors, property managers, and other internal stakeholders.


- Ability to work independently and as part of a team in a fast-paced environment.


- High school diploma or equivalent required; an associate's degree in accounting or finance is preferred.



Salary: $26-$32 Hourly


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical