The work we do matters!




Hiring Agency:

Transportation - Agency 27



Location:

North Platte, NE



Hiring Rate:

$16.277



Job Posting:

JR2024-00011646 Office Specialist - North Platte (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
12-10-2024



Job Description:

Being a Nebraska Department of Transportation (NDOT) Office Specialist is all about making sure that day-to-day office tasks run smoothly. It's about working together as part of a team, keeping things in order, and undertaking clerical and secretarial duties. We are seeking an energetic and flexible individual to provide efficient and professional administrative support to our other team members.


At the Nebraska Department of Transportation, we reward our employee's hard work with a friendly and supportive work environment and a comprehensive benefits package which includes:


• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates


Starting pay rate for this position is $16.277 per hour.


Please reach out to Tessa Burford, Talent Acquisition Partner, at (402) 419-3192, if you have questions or to learn more.


Job Duties:
• Serve as a receptionist by greeting walk-in customers.
• Answer multi-line telephone, screen caller's request, direct calls to appropriate personnel, or take detailed messages.
• Code, audit, and enter purchase order invoices into RPS for payment, NIS/E1, then upload into OnBase.
• Audit and enter reconciliations for Procurement Cards into the PCS system.
• Communicate with vendors to resolve billing issues and/or verify charges.
• Code, audit, and enter District personnel expense reimbursements into RPS for payment, then upload them into OnBase.
• Assist customers with automated truck and building move permit system and issue permits as requested including processing customer's credit card payment via the Elavon system.
• Provide clerical/technical support as needed to district personnel by maintaining confidential files, maintenance and project correspondence, records, and reports.
• Prepare outgoing mail daily.
• Order office supplies/maintain inventory.
• Perform data entry into various NDOT computer systems.
• Create and/or update Microsoft Excel spreadsheets and Microsoft Word documents
• Attend training classes as needed.
• Perform other duties as assigned by the administration.



Requirements / Qualifications:




Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.



Preferred Qualifications: Energetic and flexible individuals who provide efficient and professional administrative support to other office members and are willing to deal with constant interruptions and doing tasks that require a high level of concentration.



Other: Must have a valid driver's license or the ability to provide independent authorized transportation. The position may occasionally require overnight travel and periodic work outside normal working hours.


Knowledge, skills, and abilities:


Must have good computer skills, proficient typing skills, and attention to detail. Must be able to utilize time and organize work to meet deadlines and prioritize requests, have the ability to work under pressure, and have good interpersonal and communication skills. Must have the ability to disseminate information in relation to geographic location or highway system and direction. Must be able to deal professionally with the public and NDOT employees. Must be able to work with minimal supervision and be self-motivated. Must work well in teams, have a high level of discretion and judgement, and have a good attitude, temperament, and patience.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.