Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.
Job Description
The Team and Job Summary
We are seeking an detail-oriented and efficient Administrative Assistant to join our Charlotte, NC vehicle accident reconstruction team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (client relationships, supplies and vendors' management, invoicing support, document management, etc.), but also be flexible and a strategic thinker able to take on a variety of tasks.
Job Responsibilities
Support engineering staff in managing client relationships, coordinating inspections and meetings, managing project tasks, and responding to client requests
Calendar management - coordinate availability of staff and equipment for meetings, inspections, and teleconferences
Support in travel preparations and expense reports
Support in invoicing, follow-up of A/R, and time-keeping processes
File Management - receive documents from clients and assign tasks to engineers
New project intake - coordinate conflict checks, gather key information, set up new projects, and assign tasks to team members
Support in preparing presentations for clients, coordinating marketing events, etc.
Support in responding to client requests and requesting info from clients
Liaison with J.S. Held offices
General assistance to employees: new hire on-boarding, etc.
Qualifications
Required Qualifications
College degree preferred
Previous experience in office administration or other related fields
Proficiency in Microsoft Office Suite, with advanced Excel skills and the ability to embrace new technology
Strong project management and organizational skills
Superior written and verbal communication skills
Strong attention to detail and accuracy in all aspects of work
Ability to prioritize and multitask
Strong analytical and problem-solving abilities
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Familiarity with organizational policies and regulations
Demonstratable job stability
Physical and Mental Job Qualifications
Ability to travel as needed, depending on project assignments.
Ability to maneuver in and around an accident site.
Ability to lift up to 50 lbs.
Ability to drive to site locations.
Ability to wear personal protective equipment as required by the work site.
Must be able to work in person in our Charlotte, North Carolina office.
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Additional Information
Some of the Benefits We Have Include
J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team's needs.
Our flexible work environment allows employees to work remotely, when needed
Generous PTO Policy
Medical, Dental, and Vision Insurance
401k Match
Commuter Benefit
A reasonable estimate of the salary range for this role is $60,000 - $75,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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EEO and Job Accommodations
We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you are an individual with a disability and would like to request for a reasonable accommodation, please email and include "Applicant Accommodation" within the subject line with your request and contact information.
All your information will be kept confidential according to EEO guidelines.
