AM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us.
We R.I.D.E. with Sgt. Smith!
We are Responsive We have Integrity We are Dynamic We exhibit Excellence
PRINCIPLE DUTIES AND RESPONSIBILITIES
Greet and screen visitors at the corporate office
Answer and transfer phone calls to appropriate department or individual
Ensure company visitor policy is adhered by verifying information entered
Verify and update visitors’ information submitted by employees in Envoy
Update company employee directory to ensure calls are transferred to the correct individual(s)
Coordinate special employee events - i.e., flu shots, blood drives, and special employee activities
Prepare communications: memos, emails, invoices, work order and maintenance reports
Verify deaths and funeral arrangements of AMG employees and retirees and order floral arrangements
Audit, approve, and log invoices for corporate office vendors
Distribute and/or post employee communications
Maintain work order and maintenance log for building
POC for Culligan, Online-Data, Wygant and Advance Marketing Partners
Order and re-order beverages, blank badges, office supplies, overnight mail envelopes and boxes, and cleaning supplies for the building
Ensure lunchroom is adequately stocked with beverages and supplies
Set up new user profiles for Canteen ordering
Separate and distribute bulk mail to appropriate departments and individuals
Assist with company-wide employee and retiree benefit mailings
Assist Benefits group by answering retirees’ questions, clerical duties (creating folders, labels, binders, etc.), assist retirees in completing paperwork accurately and help reduce interruptions for the Benefits group with by scheduling appointments for walk-ins as necessary
Monitor voicemails on main corporate phone number left after hours and on weekends
Assist with distribution of special AMG employee merchandise as required
Monitor outside and inside activity via cameras and report suspicious activity to security or SB Police department
Post and remove employee notices and announcements throughout building
Schedule and monitor meetings for conference rooms
Order and pick up lunch for monthly FMN meeting
Maintain electronic vendor file
Other duties as assigned
KNOWLEDGE AND SKILLS
High School diploma or GED
Must exhibit a high level of professionalism and go the extra mile to help both visitors and employees
Minimum one year experience working as a receptionist, clerk, or administrative assistant in a corporate environment or in customer service
Good working knowledge of MS Word, Excel and Office 365
Excellent verbal, written and organizational skills and the ability to multi-task
Good problem-solving skills
Demonstrates regular attendance and punctuality
PHYSICAL EFFORT
Sight: must be able to regularly read computer screen, reports, and various documents with detail and clarity to accomplish work tasks in a safe and efficient manner, including regular use of adequate close vision, distance vision, color vision, peripheral vision, and ability to adjust focus
Hearing: must be able to regularly hear well enough to communicate
Hand-Eye Coordination: must be able to regularly coordinate one’s eyes with one’s fingers, wrists, or arms to move, carry, or manipulate objects or to perform other job-related tasks
Manual Dexterity: must be able to regularly make quick, accurate, skillful, and coordinated movement with hands and arms to grasp, place, move, or use objects such as phone, computer, and other office equipment, tools, or controls
WORKING CONDITIONS
Physical Location: This position operates between an office and manufacturing plant environment and is often assigned to a specific shift or hours. The Employee must be able to perform job functions in an environment with varying difficult work conditions such as extreme cold, heat, inclement weather, at heights, and/or while exposed to constant/intermittent loud noises
Teamwork: This position will work with others to ensure efficiency in the workplace
Listening Skills: This position will need to understand how to use machinery properly and safely to prevent accidents and ensure all tasks are completed accurately
Ability to follow instructions: Managers assign tasks and responsibilities, which vary; this position should be able to follow instructions competently
Methodical approach: Production lines follow a set process, so this position needs a methodical approach to ensure all tasks are completed in the correct order for a smooth-running production line
Concentration: This position may perform the same or similar tasks repeatedly, so a strong level of concentration when carrying out these tasks is important for quality control purposes. This role is often fast paced, so being able to maintain focus at all times is important
TRAVEL REQUIREMENTS
No travel required
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
