Description: Position SummaryAdvanced level administrative supporting the marketing department. Expected to perform typical administrative functions as well as specific responsibilities and tasks unique to the department. Will utilize advanced administrative expertise in tasks such as preparing meeting agendas, memos, correspondence, coordinating calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports. This position will use function-specific knowledge & expertise learned through in-house training along with a thorough understanding of department operations, and organization procedures to perform special projects within the department and/or in conjunction with other departments. Processes confidential and sensitive information in support of administrative activities. Must be able to multi-task and use time management appropriately. Responsibilities * Responsible for incoming signed confirmations after being reviewed by department and posting initial term confirmations to files * Backup for processing daily/term trade confirmations * Assists during bid week to handle increased number of deals being done during that time (spot and term) * Responsible for updating and distributing the Gas Daily pricing spreadsheet * Establishing and maintaining a filing system for the confidential storage and retrieval of internal/external correspondence, records, reports and documents * Perform a variety of administrative duties such as composing correspondence and proposals, coding invoices for manager approval, handling expense reports, schedule conference rooms, and calendar administration * Keep inventory on all marketing department customer gifts and order new merchandise when necessary * Arrange all bid week lunches from outside vendors and make reservations for special Range events and dinners * Responsible for inventory and replenishing all needed work/desk supplies * Develop processes to streamline department activity and increase communication to aid the efficiency of operations * Work at various Range sponsored events including the golf outing and clay shoot * Other duties and responsibilities as assigned including covering the front desk Being courteous, cooperative, and helpful are conditions of employment with Range. Additionally, each item listed below is an essential function of this position. * Regular and timely attendance * Deal professionally and respectfully with coworkers, management and others * Read, comprehend and follow applicable policies, procedures and directions * Work with others as part of a team to ensure efficient operations and enhanced productivity * Safeguard confidential information and disclose only to those in "need-to-know" positions * Safeguard and enhance Range's assets and business interests * Consistently perform all job duties at an acceptable level Minimum Education - High school diploma or GED Minimum Experience - 5 + years administrative support experience Professional Certifications/Training Preferred - International Association of Administrative Professionals (IAAP), Certified Professional Secretary (CPS), Administrative Professionals Conference (APC) training Conditions of Employment - * Flextime Eligible * Telecommuting Eligible (see footnote) * Work Conditions - Office (see footnote) * Equipment/Machinery - Franking or postage machines, Scanners/Printers, Desktop computer, Company specific software, Photocopiers, Microsoft Office Physical Requirement Considerations (see footnote) - Bending, Data Entry, Filing, Sitting, Sorting, Standing, Twisting, Walking, Typing, Writing by hand, Pushing/Pulling up to 50 lbs, Carrying up to 25 lbs, Lifting up to 25 lbs, Holding up to 25 lbs Working Conditions - Working conditions vary based on the location of the work performed. Work performed in an office is typically in a climate controlled indoor setting. Work performed in the field may require the employee to be subjected to seasonal field conditions ranging from normal to extreme temperature and weather conditions and employees must be able to work in remote, isolated areas. Physical Requirement Considerations - The physical requirements that are defined above are the most common requirements for this role. Exact physical requirements may vary for many reasons, including but not limited to physical location, working conditions, and responsibilities not specifically listed in this description. Final determination of physical requirements will be made by the supervisor. Telecommuting Eligibility - Jobs with responsibilities primarily done via computer and/or phone successfully may be considered eligible to telecommute. If a job is eligible for telecommuting but an individual employee's performance is not satisfactory, the employee may be required to work in the office until the work performance has developed to a satisfactory level. Telecommuting is not an entitlement, and it does not change the terms and conditions of employment with the Company. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
