Job Description:

MassBay Community College

Part-Time Administrative Assistant - Student Development

Framingham, MA, United States

Part-Time Administrative Assistant - Student Development

Department: Student Development - Framingham

Location: Framingham

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The idealcandidate will join a vibrant and inclusive educational community and have adesire and ability to work with a diverse population. This is a part-time, non-unit position withno benefits.

Working inclose collaboration with the staff, this important position will provideadministrative support in a busy and thriving student services department onthe Framingham campus.

Key Responsibilities and Duties:

• Serve as primary contact for Student Development on the Framingham campus and help direct students, faculty, and staff to appropriate college offices and services;
• Assist with the coordination of Student Development sponsored activities, programs, and events;
• Perform clerical duties such as composing and editing correspondence, reports, contracts, spreadsheets, and charts;
• Perform routine office related tasks such as ordering supplies, answering phones, scheduling meetings, greeting visitors, and providing assistance or making referrals to appropriate staff;
• Process paperwork and documentation (i.e. student immunization records, childcare reimbursement, room reservations, data entry);
• Problem solve in a fast-paced work environment;
• Coordinate and maintain Student Development Office Calendars;
• Attend staff meetings on Wellesley Hills campus, virtually, if necessary;
• Provide solid customer service to students, faculty, staff, and guests;
• Exercise good judgment;
• Must work both autonomously and in a team setting;
• Monitor and maintain appropriate display cases/bulletin boards for Framingham Campus;
• Provide support for basic needs initiatives;
• Monitor the Student Development email; respond to inquiries, process forms, schedule appointments, and connect individuals with the appropriate staff member or office to answer their questions and concerns;
• Participate in staff, divisional, and college committee meetings;
• Other duties as assigned.
  

Commitment toEquity:

• Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;
• Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;
• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

Applicants must have at least (A) two years of full-time,or equivalent part-time, experience in office management, officeadministration, business administrative or business management, the majorduties of which included one or more of the following functions; purchasing,personnel management, budgeting, accounting, records management, worksimplification, grants management, contract administration or programmanagement, or (B) any equivalent combination of the required experience andthe substitutions below.

Substitutions:

An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*
An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

*Education toward such a degree will beprorated on the basis of the proportion of the requirements actually completed

• Ability to exercise sound judgment and deal tactfully with others;
• Ability to exercise discretion in handling confidential information;
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing or arranging such training; motivating subordinates to work effectively.
  

PreferredQualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
• Experience working in a diverse environment;
• Demonstrated commitment to working with underserved students;
• Strong communication, prioritization, time management, and organizational skills;
• Experience and competence in technology, including Microsoft suite;
• Enthusiasm for working as a member of a team;
• Fluency in a second language;
• Ability to thrive and remain professional in a busy and demanding environment.
  

Additional Information:

Salary Range: $25 - $27 per hour

Position Type: Part Time Employee

Application Deadline: December 10, 2024, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College isan affirmative action/equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College’sAffirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation’s Office for Civil Rights.

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