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Job Summary
Provide program coordination and specialized administrative support for highly innovative strategic research initiatives associated with the Office for Research and Innovation in the Carle Illinois College of Medicine. This position reports to the Associate Dean for Research and Innovation.
Duties & Responsibilities
Program Coordination • Serve as liaison and primary point of contact connecting the college with university stakeholders, external partners, local/regional/national/international communities to advance the research and outreach interests of the college. • Responsible for daily operational processes and efficient management, workflow and coordination of projects for a complex administrative unit. • Develop, implement and coordinate logistics for all programs, events and initiatives. This includes managing from initial concept through to completion. • In collaboration with the Carle Illinois Marketing and Communications unit, manage and maintain content on websites and intranet sites, create promotional/informational materials, and any other forms of media/marketing for outreach and communication. • May collaborate with the Department of Biomedical and Translational Sciences (BMTS) and the Director of Student Research, to support efforts to identify and recruit faculty mentors for research immersion opportunities for students. • In partnership with the Advancement office, plan and implement effective outreach and cultivation activities to engage industry partners. • Partner with other staff in the Office of Research and Innovation as appropriate on various unit initiatives.
Program Administration • Counsel, advise and provide specialized support to unit leaders. Remain knowledgeable of University policies and procedures. • Independently monitor and respond to action items and stakeholder requests to ensure programs/initiatives are moving forward effectively and efficiently. • Develop and maintain a database of program and participant data using web-based technologies. • Support grant-funded projects, including managing grant activities and objectives, measuring outcomes and developing intermittent and final reports to funding agencies/stakeholder groups. • Serve as liaison and provide guidance to faculty and students on the requirements of the Institutional Review Board (IRB). Work with students to identify potential mentors for research concepts. • Assist in evaluating travel and publication award applications
Other • Perform other duties as assigned. • This position will require occasional flexibility for the workday and work hours, with travel locally, regionally, and nationally. • Foster a culture of diversity and inclusion within the college, the university, the community and across all outreach activities and efforts. • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules and regulations. • Champion positive inter-professional relationships bridging the college's private/public organization and missions. • Learn and support the Liaison Committee on Medical Education standards as related to outreach and volunteer involvement with students and programming.
Minimum Qualifications
Specialty Factors
• Bachelor's degree. • A total of two (2) years (24 months) of work experience in higher education, research, humanities, healthcare, or similar area. • Demonstrated experience in independent completion of planning, organization and/or execution of events.
Knowledge, Skills and Abilities
• Strong communication and interpersonal skills with the ability to cultivate collaborative and mentoring relationships. • Ability to think creatively, problem solve and resolve conflicts. • Experience and record of accomplishment that reflects excellent organizational skills and establish priorities. • Ability to multitask with a high degree of accuracy and attention to detail.
Appointment Information
This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 1/6/2025. The budgeted salary range is $60,000 - $70,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship for work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on Monday, January 6, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmyers@illinois. edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1027826 Job Category: Professional and Administrative Apply at: https://jobs.illinois.edu
