Job Description

Senior Sponsored Account Analyst

POSITION SUMMARY

The Office of Sponsored Accounting and Cost Analysis (OSA) aids faculty and staff in managing the financial post award aspects of external research funding and overseas the sponsored rate development process for the university. The Sponsored Account Analyst position oversees the financial administration of grants and contracts from award setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures, and guidelines.  This position works closely with the Office of Sponsored Programs, as well as other financial and administrative units across campus and throughout the University.  It provides efficient and effective research administration services to the Stevens Institute of Technology community.

Essential Job Duties:

• Management of the Sponsored Account Analyst position, including review and approval of accounting entries and invoices.


• Approve all sponsored transactions in accordance with the award terms/conditions, uniform guidance, and institutional policy. Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, sub-awards, travel, etc. Approval includes verification of available budget and correct object codes.


• Prepare and submit interim and final financial reports for sponsors, including cost share reports. Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables. 


• Process journal entry transactions such as cost transfers, transfer of funds, and write offs.


• Verify accuracy of award setup, modifications, and budget information in Kuali Financial system, including funding source, rates, and billing information requirements. 


• Resolve accounting issues including project over runs and accelerated spending.


• Track, manage, and validate cost share commitments are being met.


• Prepare awards for closeout in accordance with the sponsor terms and conditions.


• Provide training and guidance on compliance related matters to the research community.


• Provide support for various audit activities involving sponsored awards.


• Work on special projects as requested by Director and perform other related duties as assigned.

Other Job Duties:

Promote the University’s commitment to customer service by:

• Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.


• Ensuring optimum service to all internal and external partners in response to all requests for service and information.


• Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Required Qualifications:

• 3 to 5 years of experience in post-award research administration and/or grant accounting with a master’s degree in business, research administration or related field; or


• 5 to 7 years of experience in post-award research administration and/or grant accounting with a bachelor’s degree in business, research administration, or related field.


• Excellent qualitative and quantitative skills.


• Experience in a college or university, or other not-for-profit institution performing similar job functions.


• Ability to interact professionally with all levels of university personnel, as well as the research administration, and funding agency community.


• Excellent interpersonal, verbal and written communication skills


• Proficiency in word and excel (i.e. pivot tables, v-lookups, etc.)


• Demonstrated success in a position managing concurrent, high-volume number of requests while providing superior customer service.


• Extensive knowledge of Uniform Guidance, effort reporting, cost sharing, and overhead rates


• Knowledgeable of accounting standards (GAAP, GASB, CASB) and internal control procedures


• Dedicated, high-integrity professional and team player.

Additional Considerations:

Must be U.S. citizen

The Office of Sponsored Accounting is centrally one of the primary functions responsible for ensuring the university establishes and maintains effective internal control that provides reasonable assurance we are managing federal awards in compliance with federal statues, regulations, university policy, and the terms/conditions of the award. Currently the office is operating at a 50% capacity level given  The staff is comprised of 4 full-time staff positions  Effective 10/19/20 the staffing level has been operating at 50% capacity

Department

General Submission Guidelines: 

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job. 

Still Have Questions? 

If you have any questions regarding your application, please contact Jobs@Stevens.edu. 

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 

NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities. 

Jeanne Clery Disclosure: 

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.