As an Administrative Assistant, you will play a crucial role in our Clinical Trials Division (CTD) located in Mount Prospect, IL. CTD partners with pharmaceutical and biotech customers worldwide to ensure the right patients get the right therapies at the right time. With our exceptional blend of services, we are at the forefront of the industry, providing world-class project management, packaging, distribution, transportation management, clinical supply optimization, and more.
In this role, you will have the opportunity to make a difference by:
Applying Good Manufacturing Principles in all areas of responsibility
Demonstrating and driving the Thermo Fisher values - Integrity, Intensity, Involvement, and Innovation
Maintaining confidentiality of all aspects of duties related to the company
Coordinating requests and responses internally and externally, acting as a liaison between managers, employees, clients, vendors, and team members
Managing a dynamic calendar and screening meeting requests
Completing projects and special assignments with exceptional attention to detail
Leading community events and site activities, fostering a collaborative and inclusive environment
To be successful in this role, you will need:
High School Diploma or GED (Associates degree or business-related field preferred)
Three (3) years of experience in a relevant field, or equivalent combination of education and experience
Administrative / reception activities, such as: maintain customer mailing list, answer phone, schedule conference rooms, organize customer and vendor visits, order plant and office supplies, arrange lunches, welcome and direct visitors, and maintain shared and individual calendars.
Prepares for onsite meetings, including preparing complex PowerPoint presentations and Excel spreadsheets.
Generate expense reports, handle travel arrangements, and coordinate schedules for site's senior leadership team as requested.
Lead cafeteria, vending machine and associated outside vendors as well as maintain records and generating purchasing request in CODA.
Lead and run all new hire onboarding schedules.
Lead community events and site activities, fostering a collaborative and inclusive environment.
Apply today and join our team of dedicated professionals who are making a difference! [Insert job application link here]
Compensation and Benefits
The hourly pay range estimated for this position based in Illinois is $23.26-$34.90.
This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:
A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards
