Program Coordinator, School Leadership Program, Penn GSE
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Program Coordinator, School Leadership Program, Penn GSE
Job Profile Title
Coordinator B
Job Description Summary
The School Leadership Program (SLP) is an executive model, cohort-based master's program for independent and public-school aspiring leaders. Under the direct supervision of the Associate Director, the SLP Program Coordinator has primary responsibility for the coordination of all aspects of the program including high-level administrative, student affairs, day-to-day operational and logistical functions of the program while also facilitating purchases, expense reporting and monitoring of budget. The Program Coordinator will be the primary point-of-contact for prospective and current students, organize class sessions and cohort weekends, with an expectation of working one Saturday morning per month.
Additional responsibilities include coordinating all preparation and planning for courses/class sessions/materials, providing technical and process support for faculty and presenters. The position also requires effective additional coordination of the following areas: data management and analysis, admissions, recruitment, enrollment, mentor and alumni communication and support, event planning, room reservation scheduling, catering, reimbursements, financial operations, and vendor payments.
Job Description
Responsibilities
Program logistics and student support: Oversees and manages all program logistics; Serves as the sole point-of-contact to all prospective and current students; Advises and resolves complex problems for customized student needs on issues such as registration, task & assignment completion, program fees, graduation documentation, and support post-graduation for the state principal certification with the Pennsylvania Department of Education; Organizing course set-up; Submitting final grades; Providing administrative support to the team as needed; Assisting in the logistical coordination of the partnership with the School of Philadelphia
Manage monthly cohort weekends and class sessions: Independently managing and overseeing all logistics for classes and cohort weekends including organizing on-site logistics, guest speaker accommodations, catering, supplies, and technology.
Fiscal management: Including budget monitoring and ensuring payment arrangement, submission, and expense tracking for facilitators, panelists, vendors, and instructional materials.
Recruitment and marketing: Overseeing admissions progress, including tracking applications, assigning applications for review, and submitting application decisions; working directly with principals from city schools to encourage applications; Create promotional materials, update the website as needed, and send out the newsletter
Partner with Development & Alumni Relations to enhance program alumni and school alumni relationship.
Perform additional duties as assigned.
Qualifications
ESSENTIAL:
A Bachelor's degree and 3-5 years of experience is required, or equivalent combination of education and experience
A commitment to strong, positive service in support of students, faculty and program team members.
Excellent interpersonal, collaboration and communication skills.
Excellent writing and editing skills.
Attention to detail and ability to maintain organized information.
Strong computer proficiency with database management and willingness to learn new software.
Ability and enthusiasm to work closely and effectively in professional capacities with various constituencies is needed, including professional graduate students, regular and part time faculty and staff in various operational areas (admissions, facilities, financial aid, registrar, business office, etc) within Penn GSE and from across the University along with visiting presenters, and school district personnel.
PREFERRED:
Experience with budgeting, event planning and knowledge of PK-12 education.
Experience with university-based educator preparation programs and availability one Saturday per month.
*All applicants must submit a cover letter.
Penn GSE actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities, to apply.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Graduate School of Education
Pay Range
$43,919.00 - $60,000.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
