Job Description:

SUMMARY

The Project Manager (PM) serves in the California Department of Public Health (CDPH) Occupational Health Branch (OHB) as the responsible party for the administrative services related to over a dozen staff making up the OHB COVID-19 team.

The PM will serve as the chief provider of administrative services required by these staff, including program planning and analysis, cost projections, budgeting, tracking of personnel and program expenditures, navigating reimbursements, and project purchases. This may include writing and tracking purchase agreements, contracts, and grants for state funds related to COVID-19 work.

Additionally, the PM will contribute to administrative tasks related to the work of the OHB COVID-19 staff and the broader OHB budget, including related state expenses and contracts.

Salary range: $83,556.00 - $103,800.00 annually depending on experience/qualifications 

Interested candidates should provide a cover letter and CV with the application.

This is a hybrid position that can be done mostly remotely but does require physical presence in the Richmond, CA office at least once per week.

If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date or have a valid religious or medical reason qualifying you for an exemption (that may or may not require an accommodation).

ESSENTIAL FUNCTIONS

• Accurate and timely accounting of program budget and all staff-related expenditures.


• Assist in cost projections, budgeting, planning, and creating purchase agreements to complete ongoing work related to the program’s ongoing aims.


• Serve as a liaison between OHB and Heluna Health on issues related to staff and programmatic budget, purchases, and reimbursements.


• Participate in programmatic planning activities, including seeking pricing for potential contracts and work orders, coordinating with vendors, and collaborating with other CDPH and external partners, as needed to support ongoing staff work. Provide recommendations based on findings.


• Reconcile, cross-reference, and combine data across various sources to respond to new and ongoing requests and produce related reports.


• Other related administrative tasks as assigned by the OHB Assistant Branch Chief, OHB Branch Chief, and COVID-19 Team Lead.

JOB QUALIFICATIONS

• Ability to work independently and as part of a team.


• Ability to combine and interpret complex data from numerous sources.


• Ability to prioritize work requests and complete new and longitudinal assignments in an organized and timely manner.


• Experience in Microsoft Office Suite - Microsoft Access and Teams experience is a plus.


• Ability to conduct in-office duties, including review of physical mail and faxes, managing periodic mailing of OHB publications, and other responsibilities as instructed.

Education/Experience

• Bachelor’s degree


• 3-5 years of experience in program analytical and administrative duties, preferred

PHYSICAL DEMANDS

• Stand: Frequently


• Walk: Frequently


• Sit: Frequently


• Handling / Fingering: Occasionally


• Reach Outward: Occasionally


• Reach Above Shoulder: Occasionally


• Climb, Crawl, Kneel, Bend: Occasionally


• Lift / Carry: Occasionally - Up to 25 lbs


• Push/Pull: Occasionally - Up to 25 lbs


• See (Vision): Constantly


• Taste/ Smell: Not Applicable

KEY 

• Not Applicable = Not required for essential functions


• Occasionally = (0 - 2 hrs/day)


• Frequently = (2+ - 5 hrs/day)


• Constantly = (5+ hrs/day) 
  

WORK ENVIRONMENT

Must report physically to campus in Richmond, CA at least once per week.

General office and laboratory setting, indoors, temperature controlled.

The remainder of work can be done remotely. Must have functional internet access at remote location.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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