One of the largest, oldest, and most comprehensive programs of its kind, the Borns Jewish Studies Program in the College of Arts and Sciences (The College) at Indiana University is a premier hub for Jewish Studies. The Program is committed to fostering leadership skills, civic responsibility, and academic achievement through rigorous interdisciplinary study of Jews and Judaism. Our distinguished faculty, talented students, outstanding staff, almost 1,000 accomplished alumni, and supportive community, work together to ensure the best possible experience for our students. The interaction of our 21 faculty members working in musicology, history, biblical study, Yiddish and Hebrew language and linguistics, political science, comparative literature, the history of art, the study of ancient Jewry and more, makes for an enormously enriching and stimulating atmosphere.
Job Summary
Department-Specific Responsibilities
Coordinates and oversees all logistics and publicity for the full and diverse offering of events for the Borns Jewish Studies Program including all logistics associated with numerous endowed lectures, international scholars conferences, faculty workshops and colloquia, faculty searches, special programs for Jewish Studies donors, adult education and outreach programs, and a range of other activities.
Writes all copy for press releases, brochures, posters, and dinner and reception invitations, and works with the newsletter editor in preparing articles about previous and forthcoming programs.
Serves as liaison with other IU departments for co-sponsored lectures and with community groups from around the state.
Maintains a comprehensive lectures list of all speakers sponsored by the Jewish Studies Program; compiles welcome packets for all visiting scholars and speakers; schedules audio-visual equipment for speakers; acquires bids for printing. Manages a detailed online calendar that includes events, meetings, holidays, and conflicts.
Manages and designs the Borns Jewish Studies Program departmental website, which supports a number of priority initiatives including marketing, student recruitment, and customer service.
Conducts travel reimbursements and other payments (i.e. honorarium) for non-employees. Manages financial payments to vendors, such as caterers and others that provide event-related services.
Coordinates the scheduling of the numerous programs; corresponding with guest lecturers and/or their agents and with conference participants.
Reserves rooms and arranges for room set-up; schedules housing accommodations; determines menus for meals and receptions; serves as liaison with the caterers; processes the necessary paperwork to obtain visa and health insurance for foreign scholars; organizes transportation; arranges for and supervising a free-lance photographer at Jewish Studies events.
Works with volunteer committees for gala events; and other activities that ensure the successful planning and implementation of a broad range of program activities. Event planning will include familiarity with Jewish observances, such as the timing of holidays, customs and traditions, and Jewish dietary laws.
Serves as Assistant to the Jewish Studies Program Development Officer managing advanced complex projects, and an extensive database program. This position assists with office management, serves as a receptionist, and manages any other miscellaneous projects that arise.
General Responsibilities
Coordinates basic and increasingly more complex design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
Acts as a liaison with relevant vendors, partner organizations, departments, and/or facilities and ensures event plans adhere to stipulated budget, specifications, policies, and standard procedures.
Answers guest and customer calls and emails and provides information related to event services.
Maintains files, documents, calendars, and event-related correspondence records. Maintains mailing lists and may help with printing and distribution of event marketing materials.
Assists in the setup of meeting or conference spaces; may delegate setup tasks to Set-Up Coordinator(s) depending on event size/scope.
May interface with media and/or marketing and communications representatives regarding calendar of events and event publicity.
May provide guidance to lower-level Event Services Coordinators.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
Required
4 years experience in events, customer service, administrative, or related field
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
Preferred
Strong organization skills
Ability to expeditiously and accurately perform math calculations
Ability to be detail oriented
Experience with IU systems, KFS, IUIE
Working Conditions / Demands
This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 lbs. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$43,000.00 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Operations
Job Family: Events Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
