Job Description: McCarthy Building Companies, Inc.
The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. Key Responsibilities
Answer and direct incoming calls, taking messages as necessary
Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
Set up vendor accounts for field office
Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
Produce manpower summary reports and process new hires
Track and maintain subcontractor and supplier records
Skills & Qualifications
2+ years clerical/administrative experience, preferably in the construction industry
Payroll experience required
Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
Ability to work with all levels of project staff and organization
Experience with Oracle and SharePoint preferred
McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.
