Marketing Tech firm located in Midtown, Manhattan is seeking to hire a Temporary to Permanent Executive Assistant to support the firm's co-CEO's. This position will start ASAP, requires Tuesday - Thursday in office with Monday and Friday remote. Must have flexibility to come in as needed. Hours 9:00am-5/6:00pm, availability for OT as needed.
Responsibilities:
Schedule and coordinate meetings with internal and external stakeholders.
Tracking, prioritizing, and assisting with follow-ups to internal and external meetings, and representing the Co-CEO in communications with key internal and external stakeholders. Draft emails, internal and external memos, and manage email and general correspondence on behalf of co-CEO's
Will work closely with the Co-CEO, his Chief of Staff, and the rest of the company's senior leadership team.
Interact with a wide array of external stakeholders, from investors to C-suite customers to job candidates, on everything from scheduling requests to special projects
Maintain efficient flow of information between all levels of contacts on a wide spectrum of projects and priorities
Arrange travel
Ad hoc projects as needed
Qualifications:
5+ years in an executive assistant role supporting a CEO or C-level executive
Proven experience juggling many high-impact tasks under pressure. Ability to prioritize appropriately, with a strategic view on how to handle difficult calendars and urgent requests
Desire to work in a fast-paced, dynamic environment. A willingness to roll up your sleeves and help plug gaps across the organization, as needed
Highly proactive and can plan ahead to anticipate the Co-CEO's needs; you are comfortable working independently and can do so with accuracy
Outstanding organization skills and attention to detail
Flexible, patient and easy-going ability to "roll with the punches". Energetic and upbeat disposition and excellent sense of humor
Ability to interact with individuals at all levels, particularly senior levels, both within and outside of the company
Preferred Qualifications :
Previous experience working at a startup or in another fast-paced industry (e.g., finance)
Proficiency with G-Suite, Asana, Excel, and related tools
Compensation/Benefits:
DOE up to $150k
Health, vision, and dental
401k plus match
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
