Job Category: Legal Support Staff Risquisition Number: PRACT001121 Posted: November 22, 2024 Full-Time Harrisburg, PA 17101, USA
Job Details
Description
Practice Assistant
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are currently searching for a Practice Assistant to support Attorneys in our Labor & Employment section from Associate to Shareholder level to ensure efficient workflow and excellent customer service in a fast-paced, legal environment. This is an on-site position in our Harrisburg office. Must have significant litigation experience. Should be fully adept at court filings in both state and federal courts while applying knowledge of policies, procedures, formats and specialized terminology.
Essential Duties & Responsibilities:
Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of pleadings and other documents
Open new client and new matter files using Firm software.
Experience e-filing.
Maintains and updates client files and emails following the Firm’s electronic document management system.
Schedule appointments, depositions and meetings, make travel arrangements, set up conference calls and video meetings.
Provide deadlines to docketing; track litigation deadlines; confirm deadlines are docketed correctly; if applicable.
Experience with client billing and assisting with invoice and collection issues.
Prepare and submit expense/reimbursement reports.
Reviews, sorts and distributes mail; reviews and calendars due dates from documents, letters and other mail received. Answers telephones and records messages.
Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
Work as a team, in conjunction with colleagues and Professionals in specified practice area(s) and office/Firm wide.
Liaise with document services for all document production projects.
Keep abreast of practice-specific laws, rules, processes and procedures.
Effectively communicate with witnesses, clients, colleagues and opposing counsel, as directed.
Conduct basic research/analysis, as directed.
Maintains accurate and up-to-date databases such as the Firm’s marketing CRM system.
Effectively and efficiently, organize, prioritize and accurately produce work assignments for multiple attorneys simultaneously.
Performs other duties as assigned.
Required Qualifications:
A minimum of five years of litigation experience in a law firm.
High school diploma required. College degree a plus.
Must possess knowledge and understanding of one or more specific practice areas.
Must have knowledge of practice-specific rules, laws, court forms and filing procedures.
Prior use of a document management a plus. (NetDocs)
Proficiency with MS Word, Outlook, Excel.
Ability to organize/prioritize workload and work in a fast-paced environment.
Excellent written and verbal communication skills and the ability to professionally interact with professionals, clients and staff.
Proven work ethic.
Ability to problem-solve and anticipate issues/problems.
Ability to work overtime, as needed.
Why should you work at Buchanan?
Our Firm offers outstanding benefits that include:
Generous Paid Time Off
Paid Holidays, including a floating holiday
WorkWell wellness program, including free use of the Calm App
Caregiving assistance with Bright Horizons (child, elder, and pet care!)
Access to our Firm-wide emergency assistance fund
Free full access to LinkedIn Learning
Insurance – Medical, Dental, Vision
401K Program
Retirement Savings Program
We are an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
