The Office Manager helps the office maintain effective badging, communications and supplies, assists with payroll compliance duties, and may take on other duties generally associated with office administrative support.
ESSENTIAL FUNCTIONS
Oversee facility security badging process and ensure all personnel have proper badges issued for work-site entry (approximately 50% of position is this function).
Assist payroll personnel with certified payroll duties to help ensure compliance with wage order 25 (prevailing wage), B2G
Review paper Daily Labor Force Reports (DLFRs) for completion and accuracy; e-comply and communication with subcontractors
Receive and forward deliveries and communications to different staff and departments.
Organize meetings, schedule conference rooms, direct visitors, and arrange transportation as needed.
Perform clerical duties, such as data entry, answering phone calls, and responding to emails.
Order supplies for the office such as coffee, paper, lunches, and materials.
Support field interviews in compliance with Wage Order 25.
Vendor communication, scheduling, and coordination (i.e. printing company and janitorial services).
Fleet vehicle maintenance admin (Emkay)
Provide administrative support to staff and management as needed.
QUALIFICATION REQUIREMENTS
Associate degree or equivalent experience.
2 years’ experience in administrative support or related role.
Proficient in MS Office Suite.
Familiarity with office equipment, such as fax machines and copy machines.
Strong oral and written communication.
Highly organized with the ability to multi-task.
Must be able to meet deadlines and put in the time needed to get the job done.
Strong work ethic with integrity and commitment to compliance and team environment.
PHYSICAL AND OTHER REQUIREMENTS
Work is performed indoors and outdoors.
Ability to sit, stand, walk, bend, frequently lift and/or move up to 20 lbs. and occasionally lift and/or move up to 50 lbs.
Clarkson Construction is an Equal Opportunity Employer (EOE). We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status or any legally recognized status entitled to protection under applicable federal, state, or local laws.
