Our law firm is seeking a Billing Coordinator to assist with the billing process, Accounts Receivable (AR), and Accounts Payable (AP) functions. The ideal candidate will provide support for client billing, vendor payments, and maintaining accurate financial records while collaborating with attorneys and staff. Experience with Timeslips, Peachtree, and Coyote software is a plus.
Key Responsibilities:
1. Billing Coordination:
Assist in preparing and issuing client invoices in a timely and accurate manner, ensuring adherence to firm guidelines and client requirements.
Support the billing process, including time entry tracking, expense reports, and ensuring accuracy in pre-billing edits.
Help with invoice adjustments, write-offs, and responding to billing inquiries as needed.
Collaborate with attorneys and legal staff to ensure correct client time entry and expense reporting.
Assist with electronic billing submissions, following up on rejections, and ensuring successful submissions.
Maintain accurate records of billing activities and provide updates to the billing manager and other stakeholders.
2. Accounts Receivable (AR):
Assist in monitoring and tracking outstanding invoices, sending follow-up reminders as needed.
Post payments received, including checks, ACH, and wire transfers, and help reconcile client accounts to ensure accurate bookkeeping.
Support collections efforts by preparing reports on overdue accounts and working with clients to resolve payment issues.
Help prepare and distribute monthly AR reports to management, assisting with collections strategies.
3. Accounts Payable (AP):
Assist with processing vendor invoices, verifying the accuracy of charges, and ensuring timely payments according to firm policies.
Help maintain AP records, including data entry, reconciling vendor statements, and addressing discrepancies.
Support vendor communication and assist in resolving billing issues.
Contribute to AP month-end closing by preparing reports and assisting in processing outstanding payments.
4. General Duties:
Assist with new client intake and data entry, ensuring all documentation is accurate and complete, and that conflict checks are performed.
Prepare and provide regular reports on billing, AR, and AP statuses to management as requested.
Help maintain financial records, ensuring accuracy and completeness for audits and year-end reporting.
Support month-end and year-end financial closing activities by preparing relevant financial documentation.
Assist with ad-hoc financial projects, client requests, and firm initiatives as needed.
Help manage deposit activities, including processing credit card, ACH, wire, and check payments, and submitting them to the bank.
Generate daily deposit reports, notifying stakeholders of totals and maintaining accurate records throughout the year.
Qualifications:
2+ years of experience in billing, AR/AP, or a related support role, ideally within a law firm or professional services environment.
Proficiency in Timeslips, Peachtree, and Coyote billing software is highly preferred.
Strong attention to detail with excellent organizational and communication skills.
Ability to assist with multiple tasks and prioritize work effectively in a fast-paced environment.
Knowledge of legal billing practices, time tracking, and basic accounting principles.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical conditio
