Join a dynamic business management firm specializing in serving high-net-worth clients, including entertainers, executives, and entrepreneurs. As an Accounts Payable Specialist, you will play a crucial role in managing the financial lives of clients by ensuring accurate and timely processing of accounts payable transactions using AgilLink. This position offers a fast-paced, detail-oriented environment where your expertise will directly contribute to delivering exceptional financial services to our clients.
Key Responsibilities
Accounts Payable Management: Process and monitor a high volume of accounts payable transactions across multiple client accounts, ensuring accuracy and adherence to client-specific preferences.
AgilLink Expertise: Utilize AgilLink to manage workflows, coding, and payment approvals efficiently and accurately.
Payment Processing: Prepare and process payments (ACH, wire transfers, and checks) in accordance with client schedules and contractual obligations.
Expense Tracking: Reconcile expenses and track payments against budgets, contracts, and client-specific guidelines.
Client Communication: Work closely with account managers to address client inquiries, provide reports, and maintain an open line of communication regarding their financial activities.
Compliance & Recordkeeping: Ensure compliance with applicable regulations, maintain up-to-date records, and assist in audits as needed.
Process Improvement: Identify opportunities to improve efficiency and accuracy within the AP processes and collaborate with the team to implement solutions.
Qualifications
Experience: 2+ years of experience in accounts payable, preferably in a business management firm or similar environment.
Software Knowledge: Proficiency in AgilLink required
Detail-Oriented: Exceptional attention to detail and organizational skills to handle a high volume of transactions across multiple client accounts.
Communication Skills: Strong verbal and written communication skills for interacting with clients, vendors, and team members.
Problem Solver: Proactive approach to identifying and resolving discrepancies and inefficiencies.
Time Management: Ability to prioritize tasks, meet deadlines, and thrive in a fast-paced environment.
Education: Bachelor's degree in Accounting, Finance, or a related field.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
